Position Objective:

Provides administrative support for the leadership in the Quality and Patient Safety Division.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

Ability to support multiple division leaders and updates leaders’ appointment calendar on a daily basis.  Supports four division leaders (Infection Prevention, Patient Experience/Relations, Quality/Safety, and Accreditation/Regulatory Affairs) at Annapolis and Lanham Luminis Health campuses.Organizes, coordinates, and schedules appointments and meetings across all entities within Luminis Health system, members of the medical staff, other healthcare professionals, and other business professionals.Provides administrative assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.Analyzes, sorts, composes, and maintains data for preparation of reports. Communicates as appropriate with various departments to compile data for reports.Coordinates all written correspondence for the division; provides assistance with meeting scheduling, coordinating, agenda creation, minutes and follow up items.Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.  Attends and records, transcribes and distributes minutes for meetings and conferences as required.Ensures that assignments, projects and other requirements are accurate and complete within designated timeframes.Researches information to address issues and prepares update/response for department members and leadership.Makes conference arrangements according to Luminis Health policies and procedures. Prepares itineraries and coordinates communication to appropriate individuals.Makes and coordinates travel, meetings, and conference arrangements according to medical center policies and procedures (including room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations, advertising, registration, compilation of evaluation forms and reporting).Maintains productivity with minimal direction, prioritizing work assignments appropriately. Provides coverage for other administrative support staff as assigned and ensures that cross training is current to provide adequate support.Assist with Command Center coordination, meeting preparation with audiovisual setup, invitations, agenda, catering, notes and follow-up for Accreditation and Regulatory surveys.

Educational/Experience Requirements:

Degree preferred with at least 3 years of experience.Prior administrative work experience to include proficiency with various applications of Excel, Word, Outlook, etc. with at least 3 years preferred.

Required License/Certifications:

None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.