Job Summary and Scope:

The Admnistrative Coordinator – Mexico will provide comprehensive project management and administrative support to the Managing Director – Mexico and Mexico’s Sales Leadership Team. This position offers the opportunity to play a vital role in ensuring smooth operations and contributing to the success of the Mexico team. This role is for an experienced individual who can manage multiple projects, learn and navigate various systems, troubleshoot issues, and independently provide solutions. If you are a highly organized professional with a passion for project management and administrative support, we encourage you to apply!

Job Responsibilities:

Plan, coordinate, and execute projects for the Managing Director and Sales Team, ensuring milestones are met on time and within budget. Project leadership responsibilities may include maintaining a master project tracker, developing project timelines, assigning tasks, setting and reporting on project goals and metrics, holding workstream leaders accountable to deliverables, monitoring and reporting on project risks, consolidating project milestones and outcomes in presentations for senior leadershipGenerate reporting metrics for Managing Director and Sales LeadershipAct as the intermediary between sales and stakeholders in other departments (i.e. Sourcing, Operations, Purchasing, etc)Creating and managing reports and tracking of customer programsAssist and implement unique customer programsProvide administrative support for Managing Director including schedule management, travel bookings, T&E expense processingProvide administrative support to all levels of Sales Leadership to include creating PowerPoint presentations and correspondence for leadership and sales meetings, etc.Assist with organizing and coordinating events, conferences, and client meetingAll other duties as assigned

Qualifications / Knowledge & Experience: 

5+ years experience in related field requiredBilingual – Spanish and EnglishStrong project management, organizational, and attention to detail skillsStrong communication skillsAbility to work in a team environment and demonstrated ability to manage through influenceAbility to recognize and resolve majority of issues independentlyAbility to develop proficiency with both US and Mexico internal systemsStrong time management skills and ability to prioritize, set and consistently achieve goalsStrong understanding of Veritiv products, services, processes and proceduresIntermediate proficiency of Microsoft Office applications including Outlook, Word, PowerPoint and Excel (pivot tables, vlookup, etc.).  Advanced proficiency in PowerPoint and Excel preferred.

Working Conditions/Physical Requirement

Office environment

Budget/P&L responsibilities

N/A

Decision Rights:

N/A

Positions Supervised:

N/A

Veritiv is an Equal Opportunity/Affirmative Action employer.
EEO Policy US | EEO Policy Mexico
This description does not attempt to define the job's essential functions as defined by applicable disabilities law.

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