About Our Company:
 

When we put unexpected teams in the same room, we fuel bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our outstanding and ambitious world.

Summary of Position:

As an Administrative Coordinator, you will play a key role in supporting Leader(s) and their respective client groups by handling a wide range of administrative responsibilities. Your role will involve gathering, organizing, and tracking information to support the functional area or team, while also contributing to special projects, research, and data analysis.

You will act as a central point of coordination, facilitating seamless communication and collaboration between departments and external partners. With the ability to handle work that is often critical or confidential in nature, you will be instrumental in ensuring efficiency and effectiveness within the team.

What You’ll Do:

Lead all aspects of procurement and expense processes for internal client groups, including raising purchase orders (POs), handling invoices, payments, and vendors, as well as assisting with new vendor setup (e.g., Coupa).Ensure all required documentation is in place for HCPs, ARIES, contracts, POs, payments, proof of services, and file preparation for transparency and compliance.Stay current on procurement and finance policies, procedures, and software to effectively handle budgeting, phasing, and creating invoices, purchase orders, and requisitions.Coordinate HCP travel arrangements for both local and international trips, ensuring compliance with T&E policies.Maintain an organized and efficient filing system, including governance of tools like Box, OneDrive, ALXN Operations Resource Hub, and SharePoint folders.Assist the finance business partner with monthly and quarterly budget meetings and reviews.Identify, develop, and implement process improvement initiatives to enhance efficiency within the administrative team.Provide support for special projects or other administrative tasks as needed.
 

What We’re Looking For:

Ideally 4+ years of experience in administrative support, ideally with exposure to senior leadership teams.Ideally experience within the healthcare, consulting, and/or tech industries would be preferred.Proven team player with exceptional collaboration skills and the ability to engage effectively with multiple stakeholders.Demonstrated professionalism and sound judgment in handling sensitive and confidential information on behalf of leadership.Strong financial acumen is an asset.Experience with DocuSign, purchasing and procurement systems such as Coupa or Ariba, as well as ERP systems like SAP.Familiarity with department budgets, financial management, and vendor oversight.Exceptional organizational and communication skills, both written and verbal.Ability to drive projects to completion while maintaining diplomacy and fostering strong relationships.Self-motivated and capable of working independently with minimal supervision.Outstanding time management and organizational skills, with the ability to handle multiple priorities effectively.Proficiency in the MS Office Suite, with advanced skills in Word, Excel, PowerPoint, and Outlook.

Who We Are:

Great People want to Work with us! Find out why:

GTAA Top Employer Award for 10 yearsTop 100 Employers AwardCanada’s Most Admired Corporate CultureLearn more about working with us in CanadaView our YouTube channel

At Alexion, you will find a collaborative culture that encourages innovation and a diverse environment where your contributions are valued. You will have the opportunity to be at the forefront of rare disease research and make an important difference in patients' lives.

Alexion embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We encourage and consider applications to join our team from all qualified candidates, regardless of their characteristics. We follow all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

Ready to lead and inspire? Apply now and take the first step towards an exciting career at Alexion, AstraZeneca Rare Disease.

Date Posted

10-Jan-2025

Closing Date

24-Jan-2025

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation, please contact accommodations@Alexion.com. Alexion participates in E-Verify.