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  General Description of the Job Class

Assist department or division head in administration of department financial and operating procedures and programs.

 

Duties and Responsibilities of this Level

Control and maintain financial records of departmental or divisional contracts, sponsored programs and inform appropriate staff members of financial state or various projects.

Assist and advise department or division head and staff members of budgetary and related problems; prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.

Assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.

Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.

Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. Serve as departmental liaison with administrative personnel concerning University policies and procedures, grant administration and budgetary preparation and control. Supervise and coordinate department or division personnel activities to meet University and department objectives.

Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness.

Order and maintain sufficient inventory of office supplies and equipment.

Perform other related duties incidental to the work described herein.

 

Required Qualifications at this Level   Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

 

Experience

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.

A master's degree in a business related field may be substituted for 2 years experience.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

 

Degrees, Licensure, and/or Certification

N/A

 

Knowledge, Skills, and Abilities

SUPERVISION

BUDGET PROJECTIONS

ANALYZE TRENDS

INTERVIEWING SKILLS

PERSONNEL PRACTICES

ACCOUNTING/BOOKKEEPING

DUKE PAYROLL SYSTEM

OFFICE PROCEDURES

DUKE ACCOUNTING SYSTEM

CORRESPONDENCE

PC WORDPROCESSING SOFTWARE

PC SPREADSHEET SOFTWARE

PC DATABASE MGT SOFTWARE

 

Distinguishing Characteristics of this Level

N/A

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.