Job Description:

The Administrative Coordinator provides executive assistance to the senior leadership team and provides general administrative support for the Department of Urban Studies, American Studies, Ethnic Studies, and Science Technology and Science program. This includes high-level, direct support with calendar management, event planning and management, and liaising with internal offices. The incumbent is relied upon to research, analyze and resolve issues that arise to make effective use of the management team’s time. The Coordinator is also responsible for high level administrative support.  The incumbent manages the calendars, coordinates appointments with large groups and individual students. Additional responsibilities include providing meeting and event support, inventory management, supporting maintenance and tracking of informational assets, monitoring students course requirements and progress, and assisting with financial processes.

Education and Experience

Associate's degree and three (3) years of experience, or equivalent combination of experience and education

Demonstrated commitment to supporting a community of diverse perspectives and cultures in an inclusive environment.

Excellent communication skills.

Customer-focused, customer service oriented.

Experience with event planning and scheduling.

Works independently and uses judgment and discretion.

Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity.

Excellent administrative and organization skills.

Strong technical aptitude for the independent management of departmental websites and social media accounts, as well as the proficient use of multiple software applications used at Brown (Course Leaf, Banner, COGNOS, BCM, Workday, 25Live, ASK, and others), a plus.

Initiative and ability to work independently and as a member of a team.

Flexible, self-motivated, and proactive.

Ability to multitask and prioritize workload.

Proficient in Microsoft and Google platforms.

 

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University. 

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-12-17

Job Posting Title:

Administrative Coordinator

Department:

Department of American Studies

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

 

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.