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ChristianaCare is one of the country's most dynamic healthcare organizations, centered on improving health outcomes, making high-quality care more accessible, and lowering healthcare costs. ChristianaCare includes an extensive network of outpatient services, home health care, urgent care centers, three hospitals (1,299 beds), a free-standing emergency department, a Level I trauma center and a Level III neonatal intensive care unit, a comprehensive stroke center and regional centers of excellence in heart and vascular care, cancer care, and women's health. It also includes the pioneering Gene Editing Institute and was rated by IDG Computerworld as one of the nation's Best Places to Work in IT. ChristianaCare is a nonprofit teaching health system with more than 260 residents and fellows. It is continually ranked by U.S. News & World Report as the Best Hospital. With the unique CareVio data-powered care coordination service and a focus on population health and value-based care, ChristianaCare is shaping the future of health care.
ChristianaCare Offers…
Full Medical, Dental, Vision, Life Insurance, etc.Two retirement planning offerings, including 403(b) with company contributionsGenerous paid time off with annual roll-over and opportunities to cash out12-week paid parental leaveIncredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!About This Position
ChristianaCare is searching for an Administrative Coordinator to assist and partner with the Advance Practice Clinicians (APC) Professional Development Manager by managing the day-to-day operations of administrative functions within the department. This position will also coordinate the APC Fellowship and the Nurse Residency Programs.
Responsibilities include….
APC Fellowship
Coordinate interviews for prospective candidates for the APC Fellowship programs.Coordinate all APC Fellowship meetings for program leadership.Coordinate APC educational offerings.Assist with scheduling classes in Learning Space.Submit Avatier requests for onboarding new employees.Create templates for the Revenue Cycle schedule for primary care fellows.Communicate with the rotating specialty providers to coordinate rotation availability.Utilizes Resource Scheduler to reserve conference rooms for any meetings/interviews, including weekly education and cohort meetings.Monitor the schedules of Primary Care Advanced Practice Clinicians (APCs) and adjust appointments by blocking and rescheduling patients.Process purchase orders, check requests, and supply orders for APC fellowships.Submits IT request for new hires.Maintains vacation schedules and PTO for fellows and APC Professional Development Manager, APC Fellowship coordinators.Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, etc. APC Fellows and RN residents (6 APC fellowships)APC Professional Development Manager
Manage the calendar of APC Director.Schedules meetings and creates meeting minutes upon request for APC Manager and Fellowship coordinators.Support the APC Director in overseeing the APC Professional Development committee. (meeting schedule and minutes)Coordinates APC Orientation Day: speakers/evaluations/room assignments, photocopying and contacts Systemwide APC Clinicians to confirm attendance.Nurse Residency/Fellowship
Coordinate interviews for prospective specialty track RN Residents (3X per year).Coordinate all prospective Direct Unit Hire Interviews for the RN Residency Program weekly utilizing the Bookings System.Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, for all direct hire RN Residents and RN Fellows.Utilize Resource Scheduler to reserve conference rooms.Creates meeting minutes and data tracking files upon request, for monthly RN Residency coordinator meetings and/or RN Residency outcome metrics.Perform purchasing duties, including processing purchase/catering orders, check requests, and supply orders for the Nurse Residency/Fellowship program and maintain itemized purchasing list.Other Duties
Covers iLEAD front desk area and answers phones. Welcomes Visitors.Education and experience requirements:
Completion of Business College program in Office Administration or related field preferred.Five years of progressively responsible administrative duties.Proficient in Microsoft Word, Excel, PowerPoint, and Outlook Proficient with Microsoft Teams, Microsoft Forms, Excel worksheetsUnderstanding of basics of Cerner EMRPost End DateFeb 15, 2025EEO Posting StatementChristiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.