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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Position Overview:

We are seeking an experienced, highly organized, and proactive administrative professional to provide administrative support to the Vice President of Oncology Clinical Development and their leadership team. The position will be on-site and based in Foster City, CA. The position has a high level of visibility on the team and within the organization.

Key Responsibilities:Perform a wide variety of administrative activities including handling complex projects requiring the handling complex projects/events requiring the gathering, reporting, sharing of information.Advanced skills and extensive, accurate creation of travel itineraries, expense reports, and calendar management for the executive and their leadership team.Use advanced level software programs such as MS Outlook, Excel, and PowerPoint to create graphs, charts, spreadsheets, and presentations.Manage workflows, including creating and processing work orders, purchase orders, and onboarding suppliers.Recommend, interpret, and/or implement company and internal administrative policies and procedures and serves as a lead for the department by guiding/informing/advising other professionals.Interfaces with senior level external parties to provide information and answer queries.Interfaces with a very broad range of internal management and staff in the course of meeting a wide range of administrative needs.Attend meetings and accurately takes minutes, capturing the essence of the discussion and notes actions items for follow-up.Perform routine activities such as creating PowerPoint presentations, and assembling reportsWork with Senior Admin Lead to design/revise processes to enhance workflow, which includes the use of software to generate reports, statistics, timelines, correspondence and presentationsPrioritize workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition Anticipate and successfully arranges for needed resources in order to meet timelinesUnder manager’s direction, creates draft reports, documents, presentations and templates using raw data. Understand the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.Assist with facilities space planning or office set-up. May screen and prioritize manager’s mail and email. Work collaboratively within a team of Administrative Coordinators.Assist in the orientation and onboarding of new administrative assistants and other staff.Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of timeKnowledge, Skills and Abilities:Demonstrated effective verbal, written, and interpersonal skills.Strong attention to detail and highly organizedHigh level of integrity and confidentiality with sensitive informationProven knowledge and understanding of administrative and office policies and procedures.Must possess good proofreading and editing skills of technical documents.Ability to review the work of lower-level administrative assistants.Demonstrated high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel.Works under minimal supervision; proactive and anticipates future department needs and prepares accordingly.

Specific Education and Experience Requirements:High school diploma with at least 3 years of experience as a senior administrative experience supporting executive(s)Associates Degree or higher preferred

 

The salary range for this position is: $109,650.00 - $141,900.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
 

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For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.