Administrative Coordinator - English **POSITION DETAILS** Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor's, master's, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College's community-driven mission and notable academic programs attract a diverse, international enrollment of over 14,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services. The Lehman College English Department is a vibrant department of readers, writers, scholars, critics, editors, digital humanists and engaged community members. As part of a Hispanic Serving Institution situated among the rich cultural, racial, and linguistic diversity of The Bronx and surrounding areas, the English department engages with literatures and cultural material past and present, local and global. Through innovative teaching and inventive scholarship, we practice critical analysis, creative expression, and skills for understanding and contributing to a wide range of communities. Each of our three tracks for the major -- Literature, Creative Writing, and Professional Writing -- prepares students with the skills and knowledge necessary for the many professions available to English majors. Reporting to the Chair of the English Department, the Administrative Coordinator will be responsible for participating in the daily coordination of the academic and administrative activities and functions of the department. Specific duties include but are not limited to: • Provide administrative support to department and assist with Office operations, Equipment and Supplies. • Maintain record/archive of department SETLs, observations, and syllabi. • Onboard adjuncts and full-time faculty for the Fall, Spring, Winter and Summer Semesters, working with HR to ensure all required paperwork are submitted. • Input adjunct faculty in the system to produce workload and concurrence letters for department chair signature. Compose letters of Reappointment, Recension, Semester, Contractual, Schedule assignments and Annual letters for Adjuncts and Full-time faculty. • Process personnel action forms for faculty. Assist full-time faculty with travel reimbursement, work closely with Accounts Payable for travel reimbursement, and process requisitions for HSD department and faculty. • Work closely with Budget to maintain HSD budget and EXS Lab Fees. Track start-up funds for full-time faculty. Manage departmental procurement processes and accounts. • Work closely with the staff at the Research Foundation to administer department's RF account. • Work closely with Buildings and Grounds to arrange for furniture and facility services. Assist adjunct and fulltime faculty with computer set up for classes. • Assist students in the undergraduate and graduate programs with inquiries. Provide prospective students with information about the English Departments programs and course offerings. • Maintain and update content for the English Department directory, web pages, publications, and bulletin boards. **QUALIFICATIONS** Bachelor's Degree required. Experience working in an academic setting preferred. **CUNY TITLE OVERVIEW** Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator **CUNY TITLE** Assistant to HEO **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary commensurate with education and experience. $51,781 **CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.** CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information). **CLOSING DATE** Review of Resumes to begin on April 25th, 2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30107 Location Lehman College