Location: Farmingdale, NY Category: Professional Entry-Level Posted On: Tue Jan 7 2025 Job Description: Farmingdale State College seeks an Administrative Coordinator for the Human Resources department. Job Responsibilities: + Handle basic office duties, such as answering and routing phones, monitoring and responding to emails to the main HR email box, greeting and assisting visitors, and ordering office supplies. + Serve as the department Records Coordinator, organizing all files and tracking and following procedures for records retention. + Process all purchase order requests, pay departmental bills, and assist with obtaining quotes for purchases as required. + Monitor departmental budget. + Coordinate departmental calendars used for scheduling new hire appointments and employee schedules. + Make travel arrangements for work related conferences and submitting forms for reimbursement. + Assist with tracking of Professional employees probationary periods, sending timely notification for annual renewals. + Assist with the tracking and follow up on missing Performance Programs and Annual Evaluations for Professional employees. + Create mail merges to send out correspondence to employees for salary increases, write letters as needed. Job Requirements: MINIMUM QUALIFICATIONS: + Bachelor's Degree. + Experience using Microsoft Office including Outlook, Excel, and Word. + Exceptional interpersonal, written, and verbal communication skills. + Ability to work with highly sensitive, confidential information. PREFERRED QUALIFICATIONS: + Experience working as a student or staff member in an office setting. + Graduate of Farmingdale State College. Additional Information: This is a full-time UUP position. + For the first 10 working days, beginning Tuesday, January 7, 2025, and ending Tuesday, January 21, 2025, applications will be limited to UUP Farmingdale. + CLOSING DATE FOR RECEIPT OF APPLICATIONS: Wednesday, February 5, 2025 + SALARY: $50,000 + $3,400 in downstate location pay = $53,400 Total Compensation. The State University of New York offers excellent fringe benefits including health insurance options and retirement plans. Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance.pdf) Visit our Why Work at FSC (https://www.farmingdale.edu/human-resources/why-work-at-farmingdale.shtml) page to learn more about FSC and the total rewards we offer. VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION The Consumer Information web page can be viewed at the following link http://www.farmingdale.edu/consumer-information/index.shtml This page describes various services, information and statistics on many different aspects of the College's operations. Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.