Job Title Administrative Coordinator II Agency Texas A&M University Health Science Center Department Medicine - Office Of Student Affairs Proposed Minimum Salary $3,750.00 monthly Job Location Bryan, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service . Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Administrative Coordinator II, working under the general supervision of the Program Manager, assists in all administrative related duties for the College of Medicine Student Affairs Department at the Bryan and Houston campuses. Helps plan and coordinate meetings, administrative activities, events, and assists with travel arrangements and support. What you need to know Salary: Starting at $45,000 annually Cover Letter/Resume: A cover letter and resume are strongly recommended Other: This position may require work beyond normal office hours on occasion (prior notice will be given) Required Education and Experience + Bachelor's degree or equivalent combination of education and experience + 3 years of related experience in office administration Preferred Qualifications + Bachelor’s degree + 5 years of experience in general office or clerical work + Experience in education (ISD or higher education) + Proficiency in general computer programs and skills Knowledge, Skills, and Abilities + Ability to effectively communicate both orally and in writing + Ability to positively and professionally interact with students, faculty and staff + Strong interpersonal and organizational skills + Working knowledge of office software and instructional programs + Ability to multitask and work cooperatively with others Responsibilities + General Office Coordination: Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Develops, evaluates, and ensures adherence to office procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. Assist in gathering information, typing and editing of the Dean’s letter/MSPE (Medical Student Performance Evaluation) reports, drafts, correspondence and memos for students Bryan and Houston Willowbrook students, as well as the Willowbrook campus Student Affairs Dean. Creates forms, reports and tables associated with the MSPE. + Special Projects: Assists Program Manager in the planning, scheduling and arranging of medical student orientation activities, class meetings, Match Day, Hooding and Awards Ceremony, Med School Olympics, Commencement and other student activities along with reimbursements. Provides Administrative support for COM health and well-being activities. Performs special analyses and project summaries. Prepares and reviews operational and special reports. + Student Affair Special Functions: Assist others in the Office of Student Affairs as needed with student support for activities. Coordinates office records retention and maintains office references and resources materials. Provides clerical support for College of Medicine students as they request letters of good standing, verification of enrollment, criminal background checks, drug screens and numerous other documents and forms required for all former students. + Other Duties: Performs other duties as assigned Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month + Automatically enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee + Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.