**Working Title: Administrative Coordinator** **Job Class: State Program Administrator Senior** **Agency: Department of Employment and Economic Development** + **Job ID** : 83097 + **Location** : St. Paul + **Telework Eligible** : Yes, may be eligible to telework up to four (4) days per week. + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 01/21/2025. + **Date Posted** : 01/14/2025 + **Closing Date** : 01/22/2025 + **Hiring Agency/Seniority Unit** : Department of Employment and Economic Development-MAPE + **Division/Unit** : Paid Family & Medical Leave + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. **About the Paid Leave Division:** Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us—workers, employers, caregivers, and insurers—to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans. **Position Purpose:** The Administrative Coordinator position maintains a comprehensive understanding of procedural and administrative guidelines while independently providing complex coordination and management of daily operations within the Paid Leave division. This includes the development, implementation, and monitoring of effective workflows, operational processes, and financial services. Responsibilities will generally include timely and high-quality support for human resource functions, asset and resource management, program support, and financial services. These duties will involve regular handling of sensitive and confidential information. This position is part of a team of administrative support staff that collaborates on the daily operations and special projects throughout the year to support the overall work of the Paid Leave division. **Key Responsibilities:** + Providecomplex coordinationandmanagementofadministrativefunctionsanddailyoperationswithinthePaidLeave division + Collaboratewithenterprisepartners toprovidecritical supportofthedivision’shiring, onboarding/offboarding,employee engagement, and workforce retention processes + Processvarious financialfunctionsincludingtheprocurement,fulfillment,invoicing,andpayment forallsupplies,technology goods, and services ensure that all purchases are correctly executed per agency, state, and federal guidelines + Plantheacquisition,maintenance,renewal,anddisposal ofdivisionresourcesincludingofficesupplies,ITequipment,meeting spaces, and facilities + Provideadvanced coordinationeffortsintheundertakingandcompletionofspecialassignments,projects,events,andwork groups that align with and drive the overall mission and purpose of the division + Conductresearch,collectdata,share recommendations,demonstrateexpertise,andengageactively inpartnershipswith staffin other divisions or state agencies + Understandandinterprettheneedsofcustomersandprovidequality servicesforallapplicableservices areas This posting may be used to fill multiple positions. This position is telework eligible and is occasionally required to be on-site at the St. Paul office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs. **Minimum Qualifications** **Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.** Two (2) years of experience in general administrative work related to the management of a unit/program/division/department operation Applicants that meet the above minimum qualification will be further evaluated on the following: Ability to: + Cultivate strong, trusting relationships with internal and external stakeholders + Communicate in a variety of formats to gather and relay information with tact and diplomacy + Analyze and evaluate problems and issues at strategic level and provide creative problem-solving solutions **Preferred Qualifications** + Associates degree in Business Administration or other closely related field as determined by the agency + Ability to work in a start-up environment where roles will evolve over time based on the needs of the organization + Skill in navigating local, county, or state government systems including policies and procedures + Knowledge of DEED programs and services + Office administrative support experience + Project management skills to track project and task status within project scope, costs, and timelines Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. **Additional Requirements** A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components: + Criminal Background Check + Employment Record Review (current and former State employees only) + Employment Reference Check + Conflict of Interest Review + Driver’s Record Check The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.