Administrative & HR Specialist - Freelance, Remote
Magic One
Administrative & HR Specialist - Freelance, Remote
Description\nAbout the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the administrative and HR backbone of our multi-venue organization, ensuring smooth operational workflows while supporting critical human resource functions across our expanding business. The Administrative & HR Specialist will manage essential administrative processes and facilitate comprehensive HR activities, allowing leadership to focus on venue operations and growth while maintaining compliance and operational efficiency.
The Impact you’ll makeInvoice Management\nGenerate, send, and track client invoices\nFollow up on outstanding payments\nCoordinate with finance department for payment processing\nHandle billing discrepancies and issues\nVendor Onboarding & Management\nAssist in onboarding new vendors, gathering required documentation and contracts\nMaintain and update vendor records in the company database\nCommunicate with vendors to address queries or issues\nEnsure compliance with company policies and legal requirements\nAdministrative Support\nManage emails, respond to inquiries, and route messages to appropriate team members\nAssist with calendar management for managers\nMaintain digital filing systems and organize important documentation\nPerform general administrative duties including ordering supplies and handling correspondence\nCoordinate deliveries and communications with managers and vendors\nHR Reporting & Compliance\nPrepare and maintain HR reports on attendance, turnover, and other metrics\nEnsure practices comply with labor laws\nMonitor training completions and certifications\nAssist with compliance documentation submissions\nOnboarding & Offboarding Support\nFacilitate new hire onboarding processes and documentation\nPrepare welcome materials and coordinate orientation schedules\nManage offboarding tasks including exit interviews\nMaintain proper documentation for compliance and record-keeping\nPerformance Review Assistance\nCoordinate performance review cycles by scheduling evaluations and sending reminders\nTrack employee goals, progress, and feedback documentation\nGather feedback from managers\nMaintain confidential performance records for HR review\nBenefits Administration\nAssist employees with health insurance enrollment\nProvide information about available benefits options\nProcess workers' compensation claims\nLiaise between employees, insurance providers, and management\n
Skills, Knowledge and ExpertiseRequired:\nExperience with invoice management and financial record-keeping\nKnowledge of HR processes including onboarding and benefits administration\nFamiliarity with compliance requirements and documentation\nProficiency in digital filing systems and office productivity software\nStrong organizational skills with ability to handle confidential information\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional attention to detail and accuracy in documentation\nAbility to manage multiple priorities with minimal supervision\nStrong written and verbal communication skills\nDiscrete handling of sensitive employee and financial information\nProblem-solving ability when facing administrative challenges\nSelf-motivated work ethic and reliable follow-through\nYou should apply if… \nYou excel at creating efficient administrative systems and processes\nYou're comfortable supporting both business operations and employee needs\nYou value organization and take pride in maintaining accurate records\nYou can maintain confidentiality while being approachable to staff\nYou enjoy working behind the scenes to support a dynamic, creative organization\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 8 AM to 5 PM PST (Pacific Standard Time)\n40 hours per week\nCompensation:\n$5 per hour\nNo benefits package included\n
Benefits
Department: Boutique Client
Employment Type: Full Time
Location: LatAm - Argentina
Reporting To: Client via Magic
Compensation: $5.00 / hour
Description\nAbout the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the administrative and HR backbone of our multi-venue organization, ensuring smooth operational workflows while supporting critical human resource functions across our expanding business. The Administrative & HR Specialist will manage essential administrative processes and facilitate comprehensive HR activities, allowing leadership to focus on venue operations and growth while maintaining compliance and operational efficiency.
The Impact you’ll makeInvoice Management\nGenerate, send, and track client invoices\nFollow up on outstanding payments\nCoordinate with finance department for payment processing\nHandle billing discrepancies and issues\nVendor Onboarding & Management\nAssist in onboarding new vendors, gathering required documentation and contracts\nMaintain and update vendor records in the company database\nCommunicate with vendors to address queries or issues\nEnsure compliance with company policies and legal requirements\nAdministrative Support\nManage emails, respond to inquiries, and route messages to appropriate team members\nAssist with calendar management for managers\nMaintain digital filing systems and organize important documentation\nPerform general administrative duties including ordering supplies and handling correspondence\nCoordinate deliveries and communications with managers and vendors\nHR Reporting & Compliance\nPrepare and maintain HR reports on attendance, turnover, and other metrics\nEnsure practices comply with labor laws\nMonitor training completions and certifications\nAssist with compliance documentation submissions\nOnboarding & Offboarding Support\nFacilitate new hire onboarding processes and documentation\nPrepare welcome materials and coordinate orientation schedules\nManage offboarding tasks including exit interviews\nMaintain proper documentation for compliance and record-keeping\nPerformance Review Assistance\nCoordinate performance review cycles by scheduling evaluations and sending reminders\nTrack employee goals, progress, and feedback documentation\nGather feedback from managers\nMaintain confidential performance records for HR review\nBenefits Administration\nAssist employees with health insurance enrollment\nProvide information about available benefits options\nProcess workers' compensation claims\nLiaise between employees, insurance providers, and management\n
Skills, Knowledge and ExpertiseRequired:\nExperience with invoice management and financial record-keeping\nKnowledge of HR processes including onboarding and benefits administration\nFamiliarity with compliance requirements and documentation\nProficiency in digital filing systems and office productivity software\nStrong organizational skills with ability to handle confidential information\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional attention to detail and accuracy in documentation\nAbility to manage multiple priorities with minimal supervision\nStrong written and verbal communication skills\nDiscrete handling of sensitive employee and financial information\nProblem-solving ability when facing administrative challenges\nSelf-motivated work ethic and reliable follow-through\nYou should apply if… \nYou excel at creating efficient administrative systems and processes\nYou're comfortable supporting both business operations and employee needs\nYou value organization and take pride in maintaining accurate records\nYou can maintain confidentiality while being approachable to staff\nYou enjoy working behind the scenes to support a dynamic, creative organization\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 8 AM to 5 PM PST (Pacific Standard Time)\n40 hours per week\nCompensation:\n$5 per hour\nNo benefits package included\n
Benefits
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