Administration Manager – Dunedin

Location: Dunedin, Otago 9016
Company: BGIS
Employment Type: Full-Time/Permanent

About BGIS

BGIS is a global leader in integrated facilities management, with over 10,000 employees worldwide and 50,000+ facilities under management. We deliver expert services across facilities management, technical services, energy and sustainability, project delivery, and real estate.

In New Zealand, we partner with clients across sectors including Commercial, Defence, Healthcare, Government, Higher Education and Utilities.

The Role

We are seeking an engaging and proactive Administration Manager to lead our Housing Maintenance administration team in Dunedin. This is a critical leadership role, reporting to the Delivery Manager, and plays a key part in shaping and improving our business support functions across the division.

You’ll be responsible for leading a capable team of Administrators, overseeing contract administration and supporting day-to-day operations. Your strong people management skills will be essential, as you guide recruitment, workforce planning, and team development in a fast-paced, customer-focused environment.

This role requires a hands-on leader with a strategic mindset — someone who can operate at a high level while also diving into the detail to support the team.

You’ll be part of a supportive and collaborative team culture that values continuous improvement, knowledge-sharing, and professional development.

Key Responsibilities

Lead and manage a team of Administrators, providing coaching, support, and guidance to ensure consistent, high-quality performance. Oversee contract administration functions, ensuring compliance with legal, safety, and reporting obligations across the Housing Maintenance division. Coordinate recruitment, onboarding, training, and workforce planning to build and maintain a strong and capable administration team. Identify operational risks and process improvement opportunities to enhance efficiency, accuracy, and service delivery. Represent BGIS in community outreach programmes, attend local events, and engage in public speaking opportunities to support partnerships and visibility. Support the achievement of contract KPIs through effective workload management, reporting, and stakeholder communication. Operate across multiple systems (including WMS), ensuring data integrity and consistent delivery of business support functions.

About You

Proven experience in a leadership or management role within administration, operations, or facilities services. Strong organisational and problem-solving skills, with the ability to navigate competing priorities in a fast-paced environment. Confident people leader with experience in recruitment, workforce management, and staff development. Proficient in Microsoft Office and adaptable to new technologies, with experience using job management or scheduling systems (e.g. WMS). Excellent interpersonal and communication skills, capable of building rapport across internal teams, clients, and subcontractors. Strategic thinker who can also operate at a detailed level, focused on continuous improvement and achieving performance outcomes.

Why Join BGIS?

✔ Structured training and development pathways
✔ Career growth across a growing national team
✔ Access to Employee Assistance Program (EAP)
✔ Discounts on gym memberships, electronics & insurance
✔ Inclusive and diverse workplace culture
✔ Paid volunteer leave & community initiatives

How to Apply

If you’re a relationship-focused, engaging, and outcome orientated People-Leader who understands the business administration and enjoys working in a structured, high-performing environment — we’d love to hear from you.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

How to Apply

If you're a motivated and capable leader ready to take ownership of this exciting opportunity, we encourage you to apply today.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in New Zealand.

Apply Now to be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at apac.bgis.com

Applications for this role close on 12:00pm Sunday, 1st June 2025.
Any applications submitted, after this date, may be reviewed on a case-by-case basis.