Roles and Responsibilities:

 • Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
 • Creating an office budget and ensuring all employees adhere to the requirements.
 • Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
 • Create and manage monthly expense reports by location
 • Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
 • Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
 • Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.
 • Tracking all PTO, sick leave, and other time off employees.
 • Liaison between employees and payroll manager regarding any payroll-related questions
 • Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
 • Assist when new projects during construction and opening phases
 • Answering the phone at a reception desk or in a specific department and transferring calls as needed
 • Sorting and delivering incoming mail and collecting and sending outgoing mail
 • Creating documents, maintaining databases, and sending memos and emails
 • Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or
organizing rentals
 • Running errands and making deliveries around the office or to external parties
 • Collecting, filing, and organizing office documents, such as reports and confidential records
 • Managing digital document filing, including encrypted documents and email correspondence
 • Preparing or processing invoices or estimates
 • Packaging and shipping company materials
 • Assist with the airport badging process (EWR, LGA, JFK)
 • Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time


Skills and Qualifications:

 • 3 years of experience
 • Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
 • Proficient in ADP
 • Fluent in English
 • Driving license
 • Organizational skills
 • Excellent communication abilities, including speaking, writing and active listening
 • Effective organization and time management skills, like prioritization, multitasking, and planning
 • Great customer service skills, including a personable and positive attitude
 • High typing speed and accuracy
 • Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
 • Problem-solving, critical thinking, and decision-making abilities
 • Ability to work independently with little-to-no supervision
 • Keen attention to detail
 • Comfortable in a fast-paced environment
 • High School diploma or equivalent
 • Must be able to pass beginner to intermediate level excel test