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Position Summary:
Reporting to Deputy Director of the Victor Phillip Dahdaleh Institute of Genomic Medicine the Administrative Manager is responsible for the business operations of the Victor Phillip Dahdaleh Institute of Genomic Medicine: financial oversight, human resources, communications, physical/building resources, grant management. Participate at a variety of committees and contribute to administrative support regarding scientific support platforms, including MAGIC (McGill Applied Genomics Innovation Core) and with C3G (Canadian Centre for Computational Genomics), and its Director. Manage the logistics for large international events, conferences or events. Directly manage a team of support staff.
Primary Responsibilities:
Manage the business operations of the Victor Phillip Dahdaleh Institute of Genomic Medicine office.Provide professional expertise to unit members on administrative, financial, and projects, aligned with the units’ and the University's objectives and policies.Supervise a team of professional and administrative staff, including participating with HR on recruitment of new staff, onboarding new staff, managing performance. Schedule regular meetings, provide coaching and training. Recommend specific training if required. Assign, verify work and deadlines. Plan activities to ensure that the units functions in an effective and efficient fashion. Liaise/collaborate with other administrative resource teams at the Insitute embedded within the Centres.Plan, establish and implement the units’ budgets including financial priorities, short and financial goals, and strategic vision. Develop, advise, the execution of financial management strategies, including grant management, budgeting, reporting, analysis, forecasting, and resource allocation, in alignment with Institute priorities.Prepare reports, financial requested from funding agencies, University administration, etc.Plan and manage the Institute’s expansive cost-recovery funds and associated inventory and personnel expenses that support of platform mandates, e.g., the McGill Applied Genomics and Innovation Core, the Canadian Centre for Computational Genomics, as well as our Proteomics and Metabolomics cores.Authorize expenditures, review all accounts, and ensure compliance with University and departmental budget policies and financial procedures. Ensure preparation of appropriate reporting and year-end documentation.Perform analysis of reporting including financial statements and reports to satisfy University, Faculty, and funding agency requirements. Serve as a liaison with other university units and external organizations, managing relationships and collaborative projects.Attend meetings and represent the unit at internal and external meetings with Institute executives and in the university community. Manage physical resources, including space allocation, booking systems, and building maintenance, ensuring compliance with University and government regulations, and exercise budgetary controls. Liaise with and work in close collaboration withthe FMHS Building and Infrastructure Management Office (BIMO)Work closely with the Deputy Director and the FMHS Communications office, maintain the department’s communication strategy and oversee the management of various Institute webManage large international events, conferences, and symposiums by supervising all logistics including venue, catering, invitations, guest speakers, hotel accommodations and travel.Work with cross-functional team members, such as FMHS Administrative Excellence Centre staff, platform team members in the Institute (e.g., project managers, technical and scientific managers, others).Work closely/collaborate with the Associate Director Administration of the Administration Excellence Centre supporting the School of Biomedical Sciences.
Other Qualifying Skills and/or Abilities
Undergraduate degree in Business Administration, Economics, Finance, Management, or a related field. Master’s degree an asset. Minimum of 5 years of experience in a leadership role, with a preference for experience in higher education or research institutions. Demonstrated ability to lead and develop teams in a complex, multi-faceted environment. Strong financial acumen and experience in managing budgets, grants, and resources. Proficient in strategic planning, policy development, and operational management. Excellent communication, interpersonal, and liaison skills. In-depth knowledge of university regulations and administrative processes. Strategic thinker with the ability to interpret and apply university policies and guidelines effectively. Commitment to promoting a culture of high performance, continuous improvement, and professional development. Good communications skills in English and French.
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
Minimum Education and Experience:
Bachelor's Degree 3 Years Related Experience /
Annual Salary:
(MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00
Job Profile:
MPEX-ADM2A - General Administration - Professional 2
Hours per Week:
33.75 (Full time)
Supervisor:
Academic Associate
Position End Date (If applicable):
2026-01-26
Deadline to Apply:
2025-01-26
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.