JOB ANNOUNCEMENT

ADMINISTRATIVE MANAGER

Department of Business Affairs Consumer Protection

Number of Positions:1

(Additional vacancies possible pending budget approval)

Salary: $86, 520.00

Applications for this position will be accepted until 11:59pm CDT on 03/01/2025

This position is an entry-level leadership position with a focus on systems development and implementation and will be involved in the development of procedures and operationalizing updated processes. The objective is to implement best practices within the department as informed by other City departments, municipal and state governments, and research-based recommendations. It is hands-on at every level: intra-departmental, inter-departmental, and with external stakeholders. This position will learn to and be expected to collaborate across that wide range of interests to affect positive change on the department’s operations.

ESSENTIAL DUTIES

· Manages administrative processing of key departmental delegate agency grant programs, including electronic submissions, accurate financial reporting, and support of delegates in meeting program expectations

· Oversees the work of staff engaged in the processing of delegate agency grant programs

· Develops and implements administrative work procedures to ensure the efficiency of department administrative functions and office operations

· Reviews budgets, oversees the maintenance of financial records, and prepares various fiscal reports to account for corporate and non-corporate fund expenditures

· Manages the preparation and administrative execution of grant contracts across the department’s functions

· Coordinates with delegate agencies, consultants, and City personnel to facilitate the implementation of new information systems

· Oversees the preparation of special program budgets

· Coordinates work efforts with the Department of Finance on delegate agency budgeting and invoicing

· Supports personnel programs at the departmental level including hiring, processing, progressive discipline, and employee relations functions

· Establishes work standards and supports the day-to-day performance of staff assigned to relevant administrative tasks

· Prepares reports on productivity and performance for department delegate agencies as well as department-wide administrative operations for management review

· Prepares grant applications for federal and state funding of programs, as required

· Participates on projects to streamline administrative and programmatic procedures

Additional duties may be required for this position

Location: 121 N. La Salle St., Chicago, IL

Days: Monday-Friday

Hours: 8:30am-4:30pm

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE