Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking Administrative & Office Support Specialist who will act as the first point of contact for employees, clients and vendors. If you love technology, are passionate about creating a positive first impression, ensuring smooth daily operations, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

The Administrative & Office Support Specialist handles important organizational and clerical support tasks while acting as the first point of contact for employees, clients and vendors. This position provides exceptional customer service by greeting visitors and welcoming them professionally to the organization. This position answers phone calls, manages emails, checks on inventory supplies and maintains a tidy and organized reception area. The Administrative & Office Support Specialist is  critical for creating a positive first impression and ensuring smooth daily operations.

How you'll make an impact: Greet and assist visitors in a professional and courteous manner, providing information and directing them to the appropriate person or department. Maintain a tidy and organized front desk  area to ensure a clean, safe and welcoming environment.  Manage incoming calls and inquiries, screen and route them to the appropriate individual or department, and take information to forward when necessary. Ensure all visitors use the sign-in security software correctly. Provide visitor and temporary passes and maintain security log and ensure visitor policies and procedures are followed. File, sort and distribute incoming mail as per the instructions provided. Responsible for preparing outgoing mail and couriers upon request.  Maintain adequate inventory of office supplies and re-order as required. Provide general and administrative support as requested by the Facilities and / or executive team, to ensure efficient operation in the office. Other duties as assigned. What you'll bring to the role: High school diploma or equivalent experience required. Equivalent combination of education and/or work experience in related field may be substituted. 1-3 years of required previous experience in a front facing role, ideally in a front desk environment. Exercise a high level of confidentiality when dealing with sensitive information. Highly organized and able to manage multiple tasks and projects simultaneously. Able to work well under pressure and respond to fast changing priorities and deadlines. Excellent verbal and written communication skills. Strong interpersonal relationship building skills. High accuracy and meticulous attention to detail. Able to work well under pressure and respond to fast changing priorities and deadlines. A strong team-player with the ability to engage with all levels of the organization. Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides). If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.   Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.   Why job seekers choose Geotab

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!   Geotab verifies candidates' eligibility to work in the United States through E-Verify, an internet-based system operated by U.S. Citizen and Immigration Services.   Other employment statements:

Geotab will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. Geotab provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Geotab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Geotab expressly prohibits any form of workplace harassment or discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Geotab's employees to perform their job duties may result in discipline up to and including discharge. If you would like more information about our EEO program or wish to file a complaint, please contact our EEO officer, Alex Cocq at HRCompliance@geotab.com. For more details, view a copy of the EEOC's Know Your Rights poster. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.