Summary The Robert J. Dole VA Medical Center is seeking a highly qualified candidate for a Not-To-Exceed 120 day Temporary Promotion to the Administrative Officer duties for the Physical Medicine & Rehabilitation Department in Wichita Kansas. This opportunity may be shortened or lengthened based on operational needs, or may be made permanent without further competition. Responsibilities Note: To be considered for temporary promotion, applicants must meet time-in-grade and qualification requirements outlined in the qualifications section of the announcement. Duties of the Administrative Officer includes but are not limited to: Independently utilizes broad, specialized knowledge of the Medical Center and Service's missions, programs and requirements with the unique characteristics of the health care system (resources, programs, affiliations, demographics, policies, procedures, etc.) to supervise the Service's non-clinical staff and provide expert analysis and advise the Chief. Designs strategies, plans programs, establishes goals, resolves problems, identifies staffing needs, develops clinic structure to establish and maintain an atmosphere conducive to the accomplishment of the overall mission of the health care system. Be responsible for the daily services operations to include independently planning, organizing and executing administrative actions, preparing complex memorandums and communications for the local facility, VISN 15 and National purposes, as appropriate. Analyzes and evaluates the effectiveness and efficiency throughout processes of the Service Line program operations in meeting established goals and objectives utilizing the data of VSSC, Pyramid, MCAO, ARC, VistA and other analytical systems as an expert for the Service. Supervises staff in evaluating data sources for use and the development of reports required for use in the management and direction of the programs. Provides assessment and improvement of complex management processes/systems and improvement of program effectiveness through LEAN Management and other process improvement mechanisms. is primary in development, analysis and improvement of the Service's organizational structures, staffing, delegations of authority, management controls, information and documentation systems and related management functions. Develops life cycle cost analyses of projects and performs economic evaluations of current or projected programs. Leads the efforts for establishing the appropriate staffing levels and skills mix for the services. Manages procurement and contracting. This may include preparing procurement requests, being the COTR for procurements and/or maintaining procurement and contracting records, determining costs, performing costs analysis, soliciting bids, writing sole source justifications and communicating both orally and in writing with contractors. Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD091200 and PD012990 Relocation/Recruitment Incentives: Not Authorized Robert J Dole VA Medical Center committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications Note: To be considered for temporary promotion, applicants must meet time-in-grade and qualification requirements outlined in the qualifications section of the announcement. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience includes: Compiling information and preparing administrative reports for briefings; Providing advice and assistance to managers and staff concerning personnel processes and procedures; Assisting with budgeting/procurement activities; Coordination and tracking of various data; Interpreting policies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of graduate level education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond at a graduate level or beyond. GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Specialized experience includes: Assisting in analyzing and evaluating the effectiveness of a program using data from various sources; Managing budget and procurement activities; Ensures agency policies and priorities are being followed; Assisting with human resources functions to include recruitment, position classification, performance, training, etc.; Coordinating and monitoring the functions of administrative services within an office. OR, Education: To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D. if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education at a graduate level or beyond. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-09. Transcripts (required if basing all or part of your qualification on education) - Transcript must include the following information to be considered acceptable: student's name, college/university name, degree obtained, and date degree conferred. You will be rated on the following Competencies for this position: Administration and Management Decision Making Financial Management Partnering Planning and Evaluating Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasional standing, walking, stooping, bending and carrying items weighing 25 pounds maybe required. Assignments may occasionally involve longer periods of standing, bending and stooping to observe and facilitate group projects or activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.