Summary About the Position: The Walla Walla District US Army Corps of Engineers is comprised of motivated and talented employees providing the very best engineering services for communities in the Pacific Northwest. The District helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas. Responsibilities The Administrative Assistant(AA)(GS09)/Officer(GS11) serves under the Executive Officer, managing and coordinating various staff actions and administrative functions across the Executive Office. The AA provides administrative support to leadership, facilitates meetings, and coordinates events and visits, ensuring professionalism and adherence to protocol. As the Administrative team leader of the Executive Office’s Administration Staff, incumbent manages workload of staff of GS-8 Office Secretary. Ensures quality and quantity of work, reviews work of subordinates and accepts, revises, or rejects work. Incumbent is the subject matter expert for administrative functions including time and attendance, travel, purchasing/billing, purchase card management, records management, inventory, personnel actions, correspondence, and training management. Writes recruiting and incentive plans including justification letters, job descriptions, and other supporting documents. Advises managers of changes in regulations and policies by higher authorities which affects the operation of the Executive Office. Provides administrative support to leadership, managing office resources, preparing reports, facilitating meetings, and maintaining accurate records of correspondence and staff actions. Under guidance, coordinates events and visits, including those involving distinguished guests and key stakeholders, ensuring adherence to protocol and effective communication. Under guidance, serve as liaison with external partners, supports tribal liaison efforts as needed, managing stakeholder engagements and the Distinguished Visitor Program to promote collaboration. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Applying on Time-Limited Assignments In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-9 Specialized Experience: One year of specialized experience which includes experience (1) performing civilian personnel management functions, (2) drafting correspondence in accordance with standards, AND (3) using computers and software programs (All three must be WELL documented in resume at the GS-7 level or higher).This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. GS-11 Specialized Experience: One year of specialized experience which includes experience in three of the following four: (1) performing administrative oversight for an office; (2) creating and/or tracking personnel actions; (3) experience analyzing and problem-solving office and administrative duties and (4) utilizing civilian human resources procedures. (Your skills must be well documented in your resume at the GS-9 or higher level). This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Communications Computer Skills Management Tools Manpower & Personnel Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07 for the GS-09 and GS-09 for the GS-11). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a General Administration and Management Career Field position. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Non-competitive promotion potential to target grade. Management may select at either grade advertised. Position may be filled as a time-limited promotion, reassignment or change to lower grade not to exceed (NTE) 1 year by a current permanent Army employee. Time-limited promotions may be extended up to a maximum of five years. Time-limited reassignments and changes to lower grade may exceed five years, however return rights may be impacted. Position may be made permanent without further competition. This position is covered under the NATIONAL FEDERATION of FEDERAL EMPLOYEES (NFFE) Bargaining Unit.