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Job TitleAdministrative Program Coordinator II - Medical Residency
LocationLakewood
FacilityLakewood Family Health Center
DepartmentEI Graduate Medical Education-Research Innov and Educ
Job CodeT24036
ShiftDays
Schedule8:30am-5:00pm/8:00am-4:30pm
Job Summary
Job Details
Administrative Program Coordinator II - Medical Residency, Lakewood Family Medicine
Join the Cleveland Clinic team where you will work alongside passionate caregivers and provide patient-first healthcare. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.
As an Administrative Program Coordinator, you will interact directly with medical students, residents, faculty physicians and the Residency Program Coordinator. You will assist in scheduling, recruiting and overseeing students, ensuring all evals are completed. You will also organize open houses and skills labs, create meeting agendas and create monthly reports. This position offers a unique opportunity to engage yourself with the next generation of learners while working alongside some of the best caregivers in the industry.
A caregiver in this position works from 8:30AM - 5:00PM and 8:00AM - 4:30PM.
A caregiver who excels in this role will:
Lead orientation and records management activities and ensures standards are maintained.Develop and update interdepartmental education programs.Assist with scheduling, coordination, preparation and communication of meetings.Facilitate and attend meetings and records key outcomes.Identify key milestones and deadlines.Communicate project status and requirements to achieve results.Research, analyze and organize information for presentations.Assist department leadership with large or complex projects.Receive applications and review with review team, schedule students for rotation, onboard students (credentials, access, parking, create detailed schedules, collect evaluations and complete affiliation agreements, if needed.Coordinate the candidates to be interviewed for the TCC Program, organize interview day and work with OU in creating TCC student schedules for each TCC class (4 per class for M1, M2 and M3).Schedule meetings, create agendas and take minutes for multiple meetings (Controlled Substance, Team STEPPS, SPARQ Executive Team, Population Health Executive Team).Track resident and nursing home visit numbers.Use EPIC for tracking visits, reassigning patients, updating/blocking physician schedules and assigning nursing home patients.Complete organizational charts, referral packets, resident manual updates, morning report/in-service assignments, statement of expert evaluation, Health Promotion Rotation Questionnaires and conference room reservations for meetings and TCC teaching as needed.Minimum qualifications for the ideal future caregiver include:
Associate’s Degree and three years of administrative or project management experience OR Bachelor’s Degree and one year of experience OR High School Diploma/GED and five years of experienceStrong computer skills and experience with software applicationsPreferred qualifications for the ideal future caregiver include:
Bachelor’s Degree in Business Administration, Healthcare Administration or related fieldHealthcare or related organization experienceExperience developing healthcare, financial or education programsOur caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we’re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/
Physical Requirements:
Working in a stationary position for extended periodsOperating a computer and other office equipmentAbility to travel throughout the hospital systemAbility to communicate and exchange accurate informationIn some locations, ability to move to 25 poundsPersonal Protective Equipment:
Follow standard precautions using personal protective equipment as required
The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.
Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.
Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.
Please review the Equal Employment Opportunity poster.
Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities