Administrative Program Specialist A (Assessments, Accountability, and Analytics) Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4831930) Apply  Administrative Program Specialist A (Assessments, Accountability, and Analytics) Salary $2,978.00 - $5,843.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number LDOE50601965-021425RK-AAA Department Education-State Activities Opening Date 02/14/2025 Closing Date 2/20/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information **This position is located in Baton Rouge, LA** Office of Assessments, Accountability, and Analytics Job Focus Area The Administrative Program Specialist in the Office of Assessments, Accountability, and Analytics, plays a pivotal role in providing administrative and programmatic support for EdLink and assessment programs. The position requires independence, discretion, and initiative to manage non-routine situations effectively. Reporting to a Division Director, this role collaborates with team members and stakeholders to ensure accurate and timely support for all operational functions of the office. No Civil Service test score or assessment is required in order to be considered for this vacancy. Candidates with the following skills and competencies are encouraged to apply Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other collaboration tools; e xceptional organizational, time-management and communication skills; w illingness to attend training sessions to stay current with policies and procedures and provide redelivery to team members; and s trong commitment to accuracy and precision in managing information, policy, and standard operating procedures. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Championing Continuous Improvement: The ability to systematically drive or promote continuous improvement. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Demonstrating Persistence: The ability to achieve goals by overcoming adversity. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. Solving Problems: The ability to discover solutions to problems. Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. **Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career,NOT the maximum amount we are allowed to pay a new hire. One position is available and it is located in Baton Rouge, LA.The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled by a probationary new hire, or by promotion of any current permanent classified state employee, OR by promotion of a current permanent classified employee of the LA Department of Education. Current permanent classified state employees may be required to accept a probationary appointment, if selected. You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education, certifications, prior experience, including dates related to education and prior experience MUSTbe listed on the online application. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: ldoejobs@la.gov Louisiana Department of Education – Human Resources PO Box 94064 Baton Rouge, LA 70804 Louisiana is a State as a Model Employer for People with Disabilities. Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Do you have experience following standard operating procedures? + Yes + No 03 If you answered YES to the previous question, please describe your experience and reference relevant employment history listed on your application (not resume). If you answered NO, enter "N/A": 04 Have you previously managed administrative tasks for a director or executive, such as maintaining calendars, scheduling appointments, or organizing travel arrangements? + Yes + No 05 If you answered YES to the previous question, please describe your experience and reference relevant employment history listed on your application (not resume). If you answered NO, enter "N/A": 06 Do you have experience with reviewing and editing documents, including reviewing contracts, monitoring deliverables, and ensuring compliance with agency processes? + Yes + No 07 If you answered YES to the previous question, please describe your experience and reference relevant employment history listed on your application (not resume). If you answered NO, enter "N/A": 08 Are you proficient in using software tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and state-specific platforms like LaGov (SAP), Metastorm, or ProAct? + Yes + No 09 If you answered YES to the previous question, please list the software tool(s) and/or platform(s) you have experience with, describe your experience using the software tool(s) and/or platform(s) and reference relevant employment history listed on your application (not resume). If you answered NO, enter "N/A": 10 Have you worked in a role requiring meticulous attention to detail when handling information, policy, and following procedures? + Yes + No 11 If you answered YES to the previous question, please describe your experience and reference relevant employment history listed on your application (not resume). If you answered NO, enter "N/A": 12 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 13 Explain your rating by providing specific and relevant examples in the box below. 14 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + I have no experience and/or am uncomfortable following policies and procedures + I have limited experience or require assistance to follow policies and procedures + I can follow policies and procedures + I can follow policies and procedures and help others improve their ability to follow policies and procedures 15 Explain your rating by providing specific and relevant examples in the box below. 16 Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + I have no experience and/or am uncomfortable managing time. + I have limited experience or require assistance to manage time + I can manage time + I can manage time and help others improve their ability to manage time 17 Explain your rating by providing specific and relevant examples in the box below. 18 Rate your ability to solve problems based on our definition: The ability to discover solutions to problems. + I have no experience and/or am uncomfortable solving problems + I have limited experience or require assistance to solve problems + I can solve problems + I can solve problems and help others improve their ability to solve problems 19 Explain your rating by providing specific and relevant examples in the box below. 20 Rate your ability to train others based on our definition: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. + I have no experience and/or am uncomfortable training others + I have limited experience or require assistance to train others + I can train others + I can train others and help others improve their ability to train others 21 Explain your rating by providing specific and relevant examples in the box below. 22 Are you a current employee of the Louisiana Department of Education? (please note - teachers and other employees of the school system are not considered to be employees of the Department of Education): + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email