ADMINISTRATIVE PROGRAM SPECIALIST B Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4809429) Apply  ADMINISTRATIVE PROGRAM SPECIALIST B Salary $3,186.00 - $6,252.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number SSD2025-09 Department SSC Special School District Opening Date 01/28/2025 Closing Date 2/4/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Louisiana is a State as a Model Employer for People with Disabilities. THIS POSITION IS LOCATED IN THE BUSINESS OFFICE OF THE LOUISIANA SPECIAL SCHOOL DISTRICT. The Louisiana Special Schools do not unlawfully discriminate on the basis of race, color, national origin, sex, disability, or age in our programs and activities. Inquiries regarding non-discrimination maybe referred toMary V. Gloston, Human Resources Interim Director at mgloston @lsdvi.org (spatterson@lsdvi.org) . RELEASE OF ASSESSMENT AND EVALUATION INFORMATION: La. R.S. 17:3884(D) requires that any school board wishing to hire a person who has been assessed or evaluated pursuant to the Children First Act, La. R.S. 17:3871, et seq., whether that person is already employed by that school system or not, shall request such person's assessment and evaluation results as part of the application process. Please be advised that, as part of the mandated process, your previous assessment and evaluation results will be requested. You have the opportunity to apply, review the information received, and provide any response or information you deem appropriate. The qualified candidate will be expected to demonstrate the following expectations : Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. The applicant chosen for this position will be expected to accept a Probational Appointment or a Promotion if you are a Permanent State Employee. There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected. Preference may be given to applicants who have American Sign Language skills. NO TEST IS REQUIRED FOR THIS VACANCY. PLEASE LIST ALL WORK EXPERIENCE. To apply for this vacancy, click on this link civilservice.louisiana.gov to complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: Alicia Holmes, HR Specialist Human Resources, SSD (225) 757-3207 Minimum Qualifications MINIMUM QUALIFICATIONS: Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Experienced. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Telecommunications, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Have you ever worked in a school setting? + Yes + No 03 How many years of experience do you have in which clerical work was a major duty? Please make sure work history reflects this experience. 04 What is the level of experience in Microsoft products: Microsoft Word: Excel: PPT: 05 Do you have experience using computer systems? + Yes + No 06 What is your typing speed? 07 Do you have any experience working in the LaGov HCM system? If so, please detail your experience. If not, please indicate N/A. + Yes + No 08 Do you have experience working with LaGov Payroll system? + Yes + No 09 Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge? + Yes + No 10 If you answered 'YES' to the previous question, give the law enforcement authority (city, police, sheriff, FBI, etc.), the offense, place, and disposition of case. If 'NO', please enter N/A. 11 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 12 ADi: Explain your rating by providing specific and relevant examples in the box below. 13 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 14 CE: Explain your rating by providing specific and relevant examples in the box below. 15 DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals. + 1= I have no experience and/or am uncomfortable demonstrating initiative + 2= I have limited experience or require assistance to demonstrate initiative + 3= I can demonstrate initiative + 4= I can and help others improve their ability to demonstrate initiative 16 DIn: Explain your rating by providing specific and relevant examples in the box below. 17 DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. + 1= I have no experience and/or am uncomfortable displaying professionalism + 2= I have limited experience or require assistance to display professionalism + 3= I can display professionalism + 4= I can display professionalism and help others improve their ability to display professionalism 18 DPf: Explain your rating by providing specific and relevant examples in the box below. 19 MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + 1= I have no experience and/or am uncomfortable managing time. + 2= I have limited experience or require assistance to manage time + 3= I can manage time + 4= I can manage time and help others improve their ability to manage time 20 MT: Explain your rating by providing specific and relevant examples in the box below. 21 TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + 1= I have no experience and/or am uncomfortable thinking critically + 2= I have limited experience or require assistance to think critically + 3= I can think critically + 4= I can think critically and help others improve their ability to think critically 22 TCr: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email