Job Description:

Summary:

We are seeking a highly organized and detail-oriented Administrative/Project Assistant to join our team. The ideal candidate will have strong administrative and problem-solving skills, proficiency in Microsoft Word/Excel/PowerPoint, and the ability to present data effectively. This role requires a proactive individual who can manage complex tasks and support various levels of staff, including engineers, project managers, and business unit leadership. Work will require frequent discussions with other administrative staff, project managers, and internal teams to inform them of work status and coordinate tasks. Administrative and project support tasks may include:

Primary Responsibilities:

Proofreading, formatting, organizing, and compiling documents, reports, and other major work products

Creating and modifying spreadsheets, tables, and graphs, including the use of advanced functions and formulas, to effectively organize and present data

Providing and coordinating quality assurance/quality control for project documents

Scheduling, providing logistic support, and coordinating catering for internal and external meetings

Compiling meeting agendas, minutes, and other miscellaneous documents

Monitoring work orders and budgets

Preparing project status and progress reports for clients

Working across various internal and external communications platforms for project coordination and document management. Typical platforms include Procore, eBuilder, Aconex, ProjectWise, etc.

Maintaining and organizing project files

Developing visual presentation materials

Assisting with professional licensure for engineers and scientists

Secondary Responsibilities:

Acts as the main point of contact for clients and visitors by coordinating badge access, managing visitor schedules, and assisting with office space needs

Assists with keeping conference rooms, shared areas, and kitchen areas tidy

Provides support to other Barr locations by meeting with office leaders to understand facility, project, and staffing needs

Helps coordinate office social events such as happy hours, summer parties, and other activities

Orders and arranges delivery or pick-up of food for office events

Assists with the tracking and ordering of office supplies, food supplies, and equipment

Provides logistical support for meetings and conference calls

Ships and receives packages, coordinating with FedEx when needed

Supports staffing interviews and new hire integrations

Minimum Qualifications:

8 or more years of experience in a comparable position

Strong computer skills including proficiency with MS Word, Excel, and PowerPoint

Demonstrated ability to learn and use new computer programs and databases

Capacity to thrive in a fast-paced environment

Exceptional organizational and technical/problem-solving skills and the ability to manage multiple tasks

Strong oral and written communication skills as well as strong listening skills

Attention to detail, accuracy, and task follow-through

Strong client-service mentality and an attitude and desire to help project teams be successful

Self-initiative and motivation with emphasis on client service

Ability to work effectively with a variety of personalities and build working relationships

Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products or work with individuals to collect necessary data for preparation of complete work products

Flexible working style and willingness to occasionally modify personal schedule to help meet project deadlines

Ability to maintain confidentiality of sensitive information

Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Possession of a valid driver’s license and acceptable driving record

Preferred Qualifications:

Two-year certificate/degree or experience/coursework directly related to the job responsibilities described above

Experience providing proofreading and formatting of technical reports

Experience managing engineering drawings

Familiarity with engineering standards and technical specifications

Advanced proficiency in MS Word (e.g., creating and modifying styles; creating cross-references, indexes, and tables)

Proficiency in Adobe Acrobat

Experience with calendars and scheduling meetings using MS Outlook

Experience with Deltek Vision or Vantagepoint

Experience with Sharepoint

Experience with MS Project (or similar)

Proficiency in PowerPoint and experience preparing visual presentation materials

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. Three days a week in the office on average is expected for this position, which is based out of Barr's Ann Arbor, Michigan, office.

#LI-Hybrid

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.