Company Description

Expeditors International of Washington, Inc. is a publicly traded global logistics company headquartered in Seattle, Washington, U.S.A. with over 18,000 employees working at over 300 locations across six continents. We offer a full suite of logistics services, including air and ocean freight consolidation and forwarding, trucking, customs brokerage, order management, warehousing and distribution, and other customized, technology-based logistics solutions. At Expeditors, our employees are our greatest asset and the key to providing the best-in-class customer service that our organization is known for throughout the industry.

Job Description

Position responsibilities include, but are not limited, to the following:

E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.Contribute to team effort by accomplishing related results as neededOversee a wide variety of document coordination, accuracy, distribution and record-keepingOrganize, analyze and validate informationPrepare written reports and correspondenceProvide general office and administrative support to teamBindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high qualityManage department’s file digitizationData entry and systems migration supportSupplies managementFacilities management and common area oversightTechnical computer and equipment liaison and troubleshooterAssist with apostilles and legalizationsCollaborate with global team membersSupport business process improvement initiatives and projectsProvide backup support to other administrative team members

Qualifications

Experience

2+ years of progressive office experienceProficient with Microsoft Office suite of products in performing a variety of computer-based tasksKnowledge of SharePoint preferred

Abilities and Skills

Effective verbal and written communication skillsExceptional organizational skillsAttention to detail and tidinessProfessional presence and pursuit of excellenceExcellent customer service and interpersonal skillsWinning attitude, team player and collaboratorFlexible in responding to shifting workload requirementSound work ethic/demonstrated integrityResearch and analytical skillsAttention to detail and accuracySelf-starter who thinks ahead of the curveExcellent organizational, project and time management skillsAbility to manage multiple priorities in a fast-paced environmentAbility to handle a large variety of details and to work with all levels of the organizationAbility to handle sensitive and extensive confidential dataTakes initiative and makes independent decisions when necessaryProactive commitment to follow through on assignmentsResearch and resolution of non-routine matters

Additional Information

A successful candidate must pass Expeditors’ pre-employment background check.

Expected base salary: $53,000 - $63,000

Eligible for bonus

Expeditors offers excellent benefits:

Paid Vacation (first year prorated based off month of hire then eligible for 15 days) Holidays (10)Flexible Days (2)Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)401(k) Retirement Savings Plan with employer matchEmployee Stock Purchase Plan (ESPP)Medical, Prescription Drug, Dental & Vision CoverageHealth Savings Account (HSA)Life and Disability InsurancePaid Parental Leave (additional eligibility criteria)Dependent Care Flexible Spending Account (DC FSA)Commuter BenefitEmployee Assistance Program (EAP)Training and Personnel Development ProgramEducational Assistance and ReimbursementMay be eligible for bonus following first year of continuous employment in position.

All your information will be kept confidential according to EEO Guidelines.