Be visionary
Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.
We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.
Job Description
Job Summary:
Manages the company's office services which may include copy services, word processing, mail and distribution services, records retention, office reception, janitorial services, cafeteria staff, recreation services, utility services and communication systems (such as telephones and facsimile transmission systems). Oversees general administrative staff and coordinates with necessary vendors to meet organizational needs. Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
Develop and implement activities in administrative management to meet goals, quality and cost objectives. Selects, develops and leads personnel to ensure the efficient operation of the administrative management function and develops schedules and manpower requirements for assigned areas. Prioritizes schedules based on multiple factors and customer requirements. Plans and administers procedures and budgets. Networks with key contacts outside own area of expertise. Determines critical methods and procedures on new assignments and may coordinate activities of other personnel. Tasks and assignments tend to be complex, non-routine and/or require a greater level of expertise. Receives assignments in the form of objectives with goals and process to meet goals outlined Duties are performed under limited supervision.
Essential Duties and Responsibilities include the following. (other duties may be assigned):
Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.Maximizes office productivity through proficient use of appropriate software applications.Researches and develops resources that create timely and efficient workflow.Establishes uniform correspondence procedures and style practices.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Plans office layout, develops office budget, and initiates cost reduction programs.Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.Prepares activities reports for guidance of management.Coordinates activities of various clerical departments or workers within department.Maintains contact with customers and outside vendors.Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.Provides supplies by identifying needs for a variety of areas, which may include reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.Provides historical reference by developing and utilizing filing and retrieval systems.Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.Contributes to team effort by accomplishing related results as needed.Directs subordinates to achieve assignments using established guidelines, procedures and policies by providing leadership to a unit or group of employees, assigning tasks and checking work at frequent intervals to ensure production goals are met within organization goals of budget, time requirements and high level of quality. Generally supervises lower level supervisors and/or professional staff and may supervise semi-skilled nonexempt employees which include some or all of the following: assemblers, technicians, machinists, welders, operators and clerical support, providing guidance to employees according to established policies and management guidance.Ensure that departments within the organization reach goals within budget and a high level of quality.Interacts with subordinates and/or functional peer groups regarding exchange or presentation of information.Determines work schedules and overtime (if applicable) and allocation of resources and equipment. Resolves problems as they occur.Pursues new ways to improve the efficiency of production. Develops, plans and administers procedures. Recommends changes to unit or sub-unit policies. Coordinates, develops and implements standard operating procedures for functional area.Manages the adherence to prescribed procedures to ensure first pass quality meets or exceeds planned goals.Confers with department supervisors or leads to determine status of assigned projects.Prepares reports.Identifies obstacles to achieving business goals and provides solutions or seeks assistance.Ensures the working environment is clean, organized and safe for employees at all times. Understands and ensures staff complies with all safety and environmental policies and practices.Works to avoid erroneous decisions or failure to achieve results that may cause scrap, rework, use of excessive overtime, and/or delays in schedules.Prepares and presents budgetary recommendations.Frequently interacts with subordinate supervisors, outside customers, and functional peer groups at various management levels. Interaction normally requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific project/schedules.Establishes operational objectives and assignments to subordinate managers. Objectives are reviewed by senior management to determine success of operation and are involved in developing, modifying and executing company policies which affect immediate operation(s) and may also have companywide effect.Regularly interacts with senior management or executive levels on matters concerning several functional areas, divisions and/or customers.May be tasked to change the thinking, or gain acceptance of others in sensitive situations.Manages the activities of two or more sections or departments through subordinate managers who exercise full supervision in terms of costs, methods and employees.Daily availability to include evenings and weekends when necessary to reach goals and deadlines.Supervisory Responsibilities
This job provides general supervision to a functional area which may include supervision of lower-level supervisors and direct supervision of other exempt and non-exempt personnel. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include providing leadership to employees, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data; uses intuition and experience to complement data.Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations.Project Management – Communicates changes and progress.Technical Skills - Pursues training and development opportunities; strives to continuously build knowledge and skills.Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in, facilitates or leads meetings.Written Communication -. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.Teamwork – Gives and welcomes feedback; supports everyone’s efforts to succeed.Leadership/ Managing People - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Comes to the forefront in case of crisis, and is able to think and act in creative ways in difficult situations. Holds team accountable. Ensures work responsibilities are covered when absent. Takes responsibility for subordinates' activities; Makes him/herself available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Fosters quality focus in others; Improves processes, products and services. Continually works to improve supervisory skills.Business Acumen - Understands business implications of decisions.Ethics - Treats people with respect; works with integrity and ethically; upholds organizational values.Organizational Support - Follows policies and procedures; supports organization’s goals and values.Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.Motivation – Demonstrates persistence and overcomes obstacles.Planning/Organizing – Prioritizes and plans work activities; uses time efficiently.Professionalism – Reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.Quantity – Completes work in a timely manner; strives to increase productivity.Safety and Security – Observes safety and security procedures including using Personal Protective Equipment (PPE) as required and wearing company issued badge when on company property; Reports potentially unsafe conditions; Uses equipment and material properly.Adaptability - Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events.Initiative – Seeks increased responsibilities; asks for and offers help when needed.Innovation – Generates suggestions for improving work.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Education and/or Experience: Bachelor's degree (B.A.) from four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training; or equivalent combination of education and experience.
Other Essential Duties
Follows all import/export requirements, consulting with facility import/export personnel as required.Other Qualifications
US Citizenship with ability to attain/maintain government security clearance.Ability to travel (domestically/internationally) approximately _+/-10__%#TBE
Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.
Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.