Description du poste

Reporting to the Studio Resilience Manager, the Administrative & Resilience Coordinator will perform administrative duties supporting the organization's various fields of activity. They will carry out administrative, operational and organizational resilience duties in adherence with specific guidelines and procedures.

 

Responsibilities:

The main tasks:

Ensure front desk duties are efficiently carried out:Answer calls;Greet visitors;Coordinate the receipt and dispatch of letters and parcels;Resolve simple day-to-day issues and carry out assigned tasksRespond to employees' inquiries and handle daily requestsPerform all administrative duties related to the delivery of the various activitiesCollaborate with team members to document and enhance existing proceduresSupport updating and maintaining Crisis Management and Business Continuity Plans and proceduresContribute to specific resilience projects or initiatives within the departmentSupport health and safety making sure our studio is compliant with all H&S regulationsUpdating office manual and keep all other office documents and records up to datePerform all other related duties

Qualifications

Full-time, daytime position, duties must be carried out in person 5 days a week, hybrid work is not possible.

Skills

Customer-orientedGood organizational skillsGood communication and interpersonal skillsDemonstrate rigor in administrative follow-upAble to manage several initiatives at onceHas a sense of urgency

Knowledge

Good working knowledge of Microsoft Office ProductsBasic knowledge of project management is an asset

 

Education:

College diploma (DEC) or an equivalent course of study.

 

Relevant experience:

One to three year's experience in a coordination role or another relevant field.