Administrative Secretary - EXAM Print (https://www.governmentjobs.com/careers/columbusoh/jobs/newprint/4771689) Apply  Administrative Secretary - EXAM Salary $25.56 - $38.36 Hourly Location Varies by position Job Type Full-time Job Number 25-0773-Q1 Department 50 Columbus Public Health Division Health Opening Date 12/26/2024 Closing Date 1/16/2025 11:59 PM Eastern + Description + Benefits + Questions Definition Under direction, is responsible for serving as the confidential secretary to a position in the executive job family within the classified service; performs related duties as required. Examples of Work (Any one position may not include all of the examples listed, nor do the examples cover all of the duties that may be performed.) + Answers telephone calls and gives information to callers, connects callers to appropriate authority, or takes messages as necessary; ensures that priority information is relayed to the executive; + Schedules appointments and maintains appointment calendar for the executive; locates and reserves appropriate room space for meetings and/or conferences; + Takes, transcribes, and distributes verbatim minutes of meetings, boards, and hearings; + Composes letters, office memoranda, and other correspondence for review and/or signature by the executive; + Types letters, memos, legislation, contracts, and other documents using related software applications; + Reads, date-stamps, and routes incoming mail for the executive; + Prepares various information, confidential material, statistical reports, and other special data that may be needed for meetings, conferences, and other purposes; + Assembles, collates, and copies various and comprehensive documents for meetings, presentations, and other uses; + Collects and compiles information from various sources; + Assists with special projects pertaining to the mission of the department; + Maintains confidential filing system; + Handles material of a sensitive and confidential nature; + Participates on various committees and other similar activities; + May track and verify section's employee work schedule details and time-off information. Minimum Qualifications Five (5) years of secretarial, clerical, or customer service experience. Substitution(s): College education may be substituted for up to four (4) years of the required experience on a year-for-year basis (thirty (30) semester/forty-five (45) quarter credit hours equals one (1) year). Test/Job Contact Information QUALIFYING NONCOMPETITIVE EXAMINATION ANNOUNCEMENT: The names of the applicants passing this administration of this exam will be used to create aNEW, NONCOMPETITIVE, eligible list, and willreplacethe names of applicants on the current eligible list. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Test Center at 614-645-7439. The examination process will consist of a situational judgement test weighted 20% covering Customer Service and Public Relations: a work simulation/computer skills exam weighted 80%, covering Spelling, Filing, Proofreading, Excel, Word, and Outlook 2010, and a pass/fail typing test requiring 50 words per minute proficiency. The exam is expected to be administered in late January, early February. Approved applicants will be notified by mail/email of their scheduled test date and time. All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test. The certification process will be: Alphabetical The City of Columbus is an Equal Opportunity Employer The City of Columbus seeks to promote compensation strategies that maximize the recruitment, performance, development, and retention of quality employees in support of the City's Covenant and strategic plan. In addition to a competitive pay plan, the City offers a comprehensive benefits program that includes the following: + Medical + Dental + Vision + Short-term Disability + Life Insurance + Wellness Program + Tuition Reimbursement Specifics about these benefit opportunities and eligibility can be discussed with one of the City's human resources professionals at the time of your interview or by contacting the Department of Human Resources, Labor Relations Office at (614)645-7206 for further information. 01 How many years of secretarial, clerical, or customer service experience do you have? + I have 5 or more years of secretarial, clerical, or customer service experience. + I have at least 4 years of secretarial, clerical, or customer service experience. + I have at least 3 years of secretarial, clerical, or customer service experience. + I have at least 2 years of secretarial, clerical, or customer service experience. + I have at least 1 year of secretarial, clerical, or customer service experience. + I have less than 1 year of secretarial, clerical, or customer service experience. 02 How many years of college education do you have? (30 semester or 45 quarter hours equals 1 year) If using education, you must attach either an official transcript or a diploma to this application. + I have 4 or more years of college education. + I have at least 3 years of college education. + I have at least 2 years of college education. + I have at least 1 year of college education. + I have less than 1 year of college education. 03 Did you include all of your relevant work experience and job duties that demonstrate you meet the minimum qualifications for the job? If no, return to the "Work" section of this application and add relevant work experience and job duties. Note: A resume' attachment does not substitute for including the relevant information in the "Work" section of this application. + o Yes, I listed every job and job duty in the "Work" section of this application that demonstrates that I meet the minimum experience qualifications for the job. + o No, I do not meet all of the minimum experience qualifications for the job. 04 Did you attach official documentation of your education to this application? "Official documentation" is defined as a copy of an official transcript or copy of a diploma that shows your major. You MUST attach official documentation to the application to receive credit for education. + Yes + No, I meet the minimum qualifications through my experience Required Question Agency City of Columbus Address 77 N. Front Street, Suite 330 Columbus, Ohio, 43215 Phone (614) 645-8301 Website https://new.columbus.gov/Government/Departments/Civil-Service-Commission Apply Please verify your email addressVerify Email