This role is responsible for performing general office administrative and clerical support for the Executive Team, Accounting, IT, Technical Services (TS), and other support functions. The position performs a variety of administrative responsibilities, updates operational reports, coordinates the scheduling of meetings, and assists with departmental documentation audits. $1,000 Sign-On Bonus (after 90-days and if on board by 4/30/25). Essential job duties + Provides general office administrative and clerical support to KBC’s Executive Team, and assists various departments and functions, as assigned. + Responsible for the offsite retention of physical records; received requests and coordinates transfer and retrieval of files. + Prepares documents for imaging and verifies image quality; applies appropriate naming conventions and ensures the retention and archival of electronic files in accordance with Standard Operating Procedures (SOPs). + Prepares documents, spreadsheets, and presentations; manages meetings and calendar requests; performs filing, data entry, printing, supply ordering, and recordkeeping tasks, and fulfills internal and external customer service responsibilities. + Ensures compliance with U.S. Postal Service regulations, including management of KBC’s BRM account; processes all incoming and outgoing mail, and sends, receives, and logs checks. + Performs clerical duties for TS departments such as training program functional support, the filing and retention of operational records, testing documentation, and training files, and the coordination of off-site storage. + Oversees scheduling for TS project meetings; takes minutes and manages follow-up notifications for action items. + Enters daily transfusions in the Blood Bank Computer System (BBCS) and completes and files import/export documents to support Hospital Services inventory management; communicates with hospitals regarding product returns and current inventory status, upon request. + Performs data entry for quality control, maintains monthly operational data in spreadsheets, and prepares departmental reports for tracking hospital inventory management, as requested. + Assists with the development of Standard Operating Procedures (SOPs) in the document control system, including annual review, and project revisions. + Assists Accounting with mailing weekly check runs and limited filing. + Assists Accounting with AMEX invoices and monthly statement; and obtains invoices from vendor websites weekly, organizing and retaining electronically on network drives. + Distributes reports to Managers, such as those related to payroll (bi-weekly) and accounting (monthly) processes. + Enters fee schedules in the Blood Bank Computer System (BBCS). Working Environment & Physical Effort This position requires the ability to: + Sit, stand, and walk for extended periods of time. + Fulfill basic clerical duties (typing/writing) for extended periods of time. + Occasionally lift/carry up to 40 pounds without assistance. + Occasionally bend or reach to perform various job tasks. + Analyze complex situations and make sound decisions. + Adapt to changing priorities and work under pressure. Qualifications: + High School Diploma or equivalent; related Associate’s degree or formal administrative training preferred. + Two years of relevant experience in an office or customer service environment with clerical responsibilities required. + Advanced MS Office (Outlook, Word, Excel) and Adobe proficiency with data entry skills and the ability to navigate web applications and custom systems. + General office/clerical skills, such as coordination of events, calendar management, phones, copier/scanner, filing, etc. + Strong communication, customer service, and organizational skills, with the ability to maintain confidentiality, and to interact effectively at all levels of the organization. + Regular hours are 8am to 5pm, Monday – Friday, with occasional scheduling flexibility required. + Proof of education/certification required during interview process. Benefits (All insurance coverage after 60 days): + Medical/Dental/Vision/Life/Disability Insurance + Flexible Spending Accounts/Health Savings Accounts (FSA/HSA) + Cancer/Accident Insurance + Retirement Plan with up to 10% employer contribution (after 1 year of employment) + Immediate PTO Accrual + Paid Holidays + Employee Assistance Program (EAP) We are an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.