ADMINISTRATIVE SERVICES MANAGER Date: Feb 21, 2025 Req ID: 47453 Location: Little Rock, AR, US, 72202 Category: DEPT OF WORKFORCE SERVICES Anticipated Starting Salary: $56,038.94 Position Number: 22093880 County: Pulaski Anticipated Starting Salary: $56,038.94 ACOM-Finance Shared Services Position Summary The Administrative Services Manager directs the activities of an administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning and reviewing work, training, and evaluating the performance of incumbents. Prepares and manages budges to meet the fiscal goals for capital, performs financial and staffing analysis, and coordinates reconciliation of accounts and budget reporting requirements. Oversees purchasing an d human resources functions. Participates in the establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures. Identifies, coordinates, and implements n umerous projects/programs to improve the quality and cost-effectiveness of operations and service. Identifies service and operational problems and issues and provides project management support, to identify, research, develop, and implement solutions, and provides support and advice to management. Performs other duties as assigned Education and Professional Work Experience Minimum Qualifications The formal education equivalent of a bachelor's degree in business administration, public administration, or a related area; plus, five years of experience in human resources, budgeting, or a related field, including two years in a supervisory or leadership capacity. The formal education equivalent of a bachelor's degree in business administration, public a dministration, or a related area; plus, five years of experience in human resources, budgeting, or a related field, including two years in a supervisory or leadership capacity. Preferred Qualification + 5 years of experience working with federal + 3 grants. 3 years of AASIS experience . + years of experience working with program budgets in excess of $20 million dollars. + 2 years of experience working in either grants . gov or Grants Solutions. Knowledge, Skills, and Abilities + Knowledge of organizational and human resources management. + Knowledge of state personnel, purchasing, and budget guidelines. + Knowl edge of computer systems and applications. + Ability to p l an, organize, and oversee the work of subordinates. + Ability to adapt to constantly shifting prioriti es in managing a wide range of projects. + Ability to demonstrate excel l ent interpersonal skill s. + Ability to provide administrative support to a diverse functional area . Job Responsibilities and Expected Results Job Duties and Responsibilities + + Ensures that Federal Reporting is accurate and submitted timely + Monitors Federal Grant expenditures and completes monthly reporting. + Ensures that staff understand standards and procedures to guide the administration of cash and budget/reporting units and provides training as needed. + Monitors expenditures to verify that spending is in accordance with program requirements. + Implements and maintains accounting best practices to ensure the financial good standing of the organization. + Providing financial analysis and strategic input to facilitate high-level decision-making by management. + Comm unicates complex cost accounting concepts to management and staff. + Maintains solid relationships between the Cash and Budget/Reporting Units and division assistant directors. + Reports and e x plains cost allocations and budget decisions to internal and external stakeholders. + Responsible for hiring , training and any personnel actions for subordinate staff Functions: + Leads grant reporting process for the Unemployment Insurance program. + Timely applies for new grants and assists Unemployment Insurance program staff with the grant application proces s . To include preparing budget s , writing narratives, and ensuring that applications are submitted timely . + Monitors and analyzes cost allocation performance and makes recommendations for improvements and best business practices as it pertains to the Unemployment Insurance program. + Reconciles monthly expenditures including cost allocation to cash draw s . + Implements standard operating procedures used for planning, forecastin g , monitoring, and decision making . + Report status on Cost Allocation , Budget/Rep0 1 1 ing monthly to executive staff. + E nsures that all Unemployment Insurance reporting is completed and submitted timely and accurately. + Assists budget unit staff with entering and certifying ACOM federal reports when nece ssary, through Grants . gov, Grants Solutions or other systems as needed. + Other duties as assigned. The mission of the Department of Commerce is to champion economic opportunities through strategic initiatives and an equitable regulatory environment that attracts and grows businesses, safeguards consumers, enhances workforce quality, and energizes our infrastructure, creating a better quality of life for all Arkansans. Position Information Class Code: G076C Grade: GS10 FLSA Status: EXEMPT Salary Range: $56,039.00 - $89,383.00 Summary The Administrative Services Manager is responsible for planning, organizing, and directing the activities of the administrative services division of an agency. This position is governed by state and federal laws and agency/institution policy. Functions Directs the activities of an administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning and reviewing work, training, and evaluating the performance of incumbents. Prepares and manages budges to meet the fiscal goals for capital, performs financial and staffing analysis, and coordinates reconciliation of accounts and budget reporting requirements. Oversees purchasing and human resources functions. Participates in the establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures. Identifies, coordinates, and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Identifies service and operational problems and issues and provides project management support, to identify, research, develop, and implement solutions, and provides support and advice to management. Performs other duties as assigned. Dimensions None Knowledge, Skills and Abilities Knowledge of organizational and human resources management. Knowledge of state personnel, purchasing, and budget guidelines. Knowledge of computer systems and applications. Ability to plan, organize, and oversee the work of subordinates. Ability to adapt to constantly shifting priorities in managing a wide-range of projects. Ability to demonstrate excellent interpersonal skills. Ability to provide administrative support to a diverse functional area. Minimum Qualifications The formal education equivalent of a bachelor's degree in business administration, public administration, or a related area; plus five years of experience in human resources, budgeting, or a related field, including two years in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Licenses None The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market:Little Rock