Essential Functions 

Administrative Functions:

• Provide assistance with the daily management of office operations, including ordering supplies, coordinating facility services, and maintaining a well-organized work environment.

• Support front desk duties by welcoming visitors, answering phone calls, and managing incoming and outgoing correspondence.

• Assist in planning and organizing meetings, conferences, and events, ensuring all logistical requirements are met.

Expatriate Assistance:

• Facilitate the relocation process for employees moving from China to the U.S., coordinating housing, transportation, and other essential services.

• Collaborate with HR and third-party providers to manage visa applications and ensure compliance with all legal and regulatory requirements.

• Aid in the development and execution of programs to help expatriates and their families integrate into the local culture, providing ongoing support throughout their assignment.

International Travel Management:

• Oversee the arrangements for U.S. employees traveling to China, including booking flights, accommodations, and local transportation, while ensuring adherence to company travel policies.

• Work with HR and legal teams to handle visa applications and ensure that all international travel complies with relevant regulations.

• Provide continuous support for employees during their international trips, resolving any issues that may arise.

Policy Adherence:

• Assist the Administrative Services Manager in enforcing company policies related to administrative operations and travel.

• Ensure that all procedures are in line with company standards and legal requirements, and assist with training staff on these policies.

• Monitor compliance with internal policies, making recommendations for improvements as necessary.

Interdepartmental Support:

• Collaborate with departments such as HR, finance, and operations to ensure that administrative processes are running smoothly.

• Act as a contact point for inquiries from other departments, offering administrative support and information as needed.

Flexibility and Travel:

• Maintain adaptability in your work schedule to meet the company’s needs, including participating in events and projects outside of regular business hours.

• Be prepared to travel, both domestically and internationally, to support company activities.