NY HELP Yes Agency Medicaid Inspector General, NYS Office of the Title Administrative Specialist 1/Trainee Occupational Category Clerical, Secretarial, Office Aide Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $65001 to $82656 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 800 North Pearl Street City Albany State NY Zip Code 12204 Duties Description This position will report to the Deputy Medicaid Inspector General of Administration and is responsible for various administrative duties supporting the overall operations of the Division of Administration. Duties include, but are not limited to: - Provide phone coverage for divisional line; provide callers with assistance in their requests or referring questions to appropriate staff for response; respond to general questions and inquiries from OMIG staff, other State and governmental representatives, stakeholders, and/or the general public. - Provide office support for all bureaus, including coordinating responses to all Administration FOIL requests, bureau supply requisitions, maintaining distribution lists, monitoring records retention, maintaining division COOP and phone trees, Admin mail support, monitor office supplies and order as needed or requested; submit tickets for IT issues, copy machine service/repairs, and building issues; track and assist with managing workflow transactions, and maintaining Admin mail logs. - Maintain Administration schedules and tracking time-off requests and telecommuting schedules. - Submitting IT and Operations tickets on behalf of the division of Administration and serve as POC for equipment delivery/retrieval or service (printer maintenance, break/fix, etc.). - Supporting recruitment activities for Administration recruitments by scheduling interviews, responding to candidate phone inquiries; preparing interview materials; conducting reference checks on nominated candidates and greeting interview candidates. - Scheduling quarterly divisional/Exec meetings and monthly Admin/Division meetings, and securing room reservations and coordinating room setups. - Compile and distribute regular reports, including annual hearing binders, biweekly & monthly hire reports, and onboarding and offboarding reports. - Promote a positive organizational culture that embraces and appreciates diversity through customer-centric interactions. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)**To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position:• Bachelor’s degree* or highero Advanced placement to the Trainee 2 or Grade 18 level may be possible depending on education and experience.*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accredited agency by theU.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside of the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.Competitive Minimum Qualifications:Current New York State Employee with one year or more of permanent or contingent- permanent competitive service, or 55 b/c service as a Medicaid Integrity Specialist 1; OR current New York State employee with one year or more of permanent or contingent-permanent service or 55 b/c service in a qualifying title and eligible for transfer under section 70.1, 70.4 or 52.6 of the Civil Service Law.70.1 Transfer:• For a 70.1 transfer to this title, you must have one year of permanent or contingent-permanent competitive service in a 70.1 title allocated to a salary grade 16 or above (11 or above for a Trainee 1, 12 or above for a Trainee 2).70.4 Transfer:• For a 70.4 transfer to this title, your current title must be within two salary grades, and either be on the PCO or be on the PATT and possess a bachelor’s degree. Your score on either the PCO or PATT does not need to be reachable.52.6 Transfer:• For a 52.6 transfer to this title, you must have one year of permanent or contingent-permanent service in a 52.6 title allocated to a salary grade 16 or above (11 or above for a Trainee 1, 12 or above for a Trainee 2).To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.55-b/c program appointments: For a 55 b/c appointment, you must:• Possess the minimum qualifications for the selected title as established by the Department of Civil Service and listed on the most recent exam announcement• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation if necessary).• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/ and be able to provide it to the Human Resources Office upon request.*If you are currently 55 b/c eligible and possess a bachelor’s degree, we encourage you to apply for this position.Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position. Additional Comments The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to RARequest@omig.ny.gov. Some positions may require additional credentials or a background check to verify your identity. Name Jessica Morton Telephone 518-408-0509 Fax 518-408-0395 Email Address recruitment@omig.ny.gov Address Street 800 North Pearl Street City Albany State NY Zip Code 12204 Notes on Applying Submit resume to Jessica Morton, Office of the Medicaid Inspector General, 800 North Pearl St, 2nd Floor, Albany, NY 12204, OR by email to Recruitment@omig.ny.gov with a subject line of Admin Spec Tr 1, OR by fax to (518) 408-0395, no later than February 28, 2025.PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.