Position Information Posting Number 20112982 Position Title Administrative Specialist FTE 1.0 Position Type Staff Department Student Engagement Position Summary Information Job Summary/Basic Function About This Role: The Administrative Coordinator at the Setzer Student Center is pivotal in ensuring the smooth operation of the administrative office. This role encompasses a wide range of responsibilities, including providing comprehensive administrative support to the professional staff, managing accounting and purchasing tasks, overseeing student staff hiring, and maintaining communal office resources. The Administrative Coordinator also serves as the front-end receptionist, ensuring efficient and welcoming interactions for all office visitors and program participants. What You’ll Do – Position Responsibilities: + Provide comprehensive administrative support to professional staff, including preparing and distributing correspondence, responding to emails, answering and screening phone calls, scheduling meetings, managing calendars, and ordering office supplies. Manage general office correspondence, reports, forms, requisitions, and meeting minutes; maintain an efficient filing system for the administrative office and affiliated groups or committees. + Support the department and student organizations by processing requests for funds, check requests, purchase requisitions, and budget transfers through Banner and Cardinal Purch. Handle accounts payable/receivable invoices for services and monitor department budgets and expenditures. + Recruit, hire, train, and supervise front desk student assistants, ensuring adherence to office procedures and protocols. + During peak times, assist with maintaining student organization and event reservation files, and provide support during the annual re-registration process for student organizations as well as to clients booking space within the building. + Process employment documents for professional staff and student employees, ensuring proper maintenance of personnel files for the department. + Serve as secretary for departmental staff meetings and designated committee meetings, preparing agendas and taking minutes. + Coordinate travel arrangements for professional and student staff, including processing travel requests, making reservations, handling travel vouchers, and setting up hotel accommodations when required. + Perform other duties, as assigned to this position on a regular or occasional basis to respond to the needs of the office. Key Competencies: + Working experience with Microsoft Office. + Great communication skills. + The ability to work autonomously. + Database Management. + Time Management. Physical Requirements: + Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. Benefits: + Health, dental & vision insurance + Life insurance + State of Texas Retirement plans + Tuition covered at 100% for employees, spouses and/or eligible dependents. + Paid time off – vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html) Minimum Qualifications + H.S. Diploma or GED + 1-3 years’ experience in an office setting. + Proficient with MS Office Suite, internet, and email. + Experience using office machine EEO Statement Lamar University is An Equal Opportunity Employer Veteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003. Preferred Qualifications + Experience with Banner, Jagger (Cardinal Purch), reservation software, and CampusGroups (or similar student organization management software) + Experience supervising or working with employees, student staff, or volunteers. Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Salary $26,570-$34,542 Work Hours Application Information Posting Date 09/13/2024 Close Date 12/13/2024 Open Until Filled No Special Instructions