We are seeking a highly organized and detail-oriented Administrative Specialist to join our team to assist with daily office functions, data management, and coordination of various projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serve as the primary Point of Contract (POC) for Access Control and physical security of the Dahlgren office.
• Serve as the primary POC for IT issues to include computer set-up for new employees and troubleshooting minor issues in conjunction with corporate IT.
• Establish and maintain records related to Access Control and IT for the Dahlgren office.
• Maintain and organize office files, conduct regular file reviews, and assist with the preparation of reports. Ensure all records are up-to-date and accessible.
• Assist with administrative tasks such as preparing reports, maintaining rosters, tracking actions, and supporting projects as needed.
• Assist the corporate IT team, located outside of Dahlgren, with technology projects being performed in the Dahlgren office.
• Serve as a general point of contact for internal personnel, addressing office policies, procedures, and operational questions.
• Draft correspondence, update and maintain various internal databases. Organize and manage records, ensuring timely and accurate entry into various data systems.
• Order and maintain office supplies, track inventory levels, and coordinate repair requests for office equipment and facilities as necessary.
• Quickly respond to and resolve administrative issues or office-related challenges, ensuring minimal disruption to daily operations.
• Report any and all administrative issues to the Dahlgren Director of Operations for situational awareness and resolution, as needed.
REQUIRED QUALIFICATIONS:
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Knowledgeable about the use of computer systems in business and office environments.
• Proficient with office software (e.g., Microsoft Office Suite, Google Workspace) and general office equipment.
• Ability to work both independently and collaboratively in a team environment.
• Attention to detail and the ability to manage confidential information with discretion.
• Must have a High School Diploma.
• Ability to obtain and maintain a Secret security clearance.
• Previous administrative experience is required.
• Previous HR assistant, Help Desk, or Assistant FSO experience is a plus.
WORKING CONDITIONS:
• Office-based role with a dynamic and collaborative work environment.
• Ability to manage multiple tasks and adjust to changing priorities as needed.
• This position is not telework eligible.
• M-F, daytime hours.
• *Must be present during core hours of 9AM – 3PM.*
ADDITIONAL QUALIFYING FACTORS:
Must have the ability to pass a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TTI are required.
The Tatitlek Corporation affords hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses that meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment status. We support and obey laws that prohibit discrimination everywhere we do business.
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