$48,972.14 - $78,160.78 Annually
LocationFort Lauderdale, FL
Job TypeFull-Time
Job Number1413284
DepartmentFASD RTT Doc Control & Minutes
Opening Date01/16/2025
Closing Date1/22/2025 5:00 PM Eastern
Veterans' Preference NoticeUnder Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
Description Benefits Questions REQUIREMENTS AND PREFERENCESThe Broward County Board of County Commissioners is seeking qualified candidates for Administrative Specialist for the Doc Control section of the Records Taxes and Treasury division.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms
*Proofreads documentation to identify and correct errors.
*Payroll processing.
*Composes or assists in the preparation of regularly scheduled reports.
*Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate
*Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
*Updates and maintains office policies and procedures.
*Performs machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology.
*Checks reports and documents for accuracy and conformance to policies and standards. Advises manager if there are any inconsistencies.
*Composes correspondence or selects appropriate form letter.
*Performs related work as assigned.
General Description
Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements Requires two (2) years of clerical experience or closely related experience.
PreferencesOne (1) yr experience in using PeopleSoft HR Systems (HCM) or PeopleSoft Financial
One (1) yr experience in knoros or other payroll software
One (1) yr or more experience in advanced-level knowledge with Microsoft Office suite, i.e. Outlook, Word, Excel, PowerPoint
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms.
Proofreads documentation to identify and correct errors.Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Composes or assists in the preparation of regularly scheduled reports.
Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
Updates and maintains office policies and procedures.
Performs machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology.
Checks reports and documents for accuracy and conformance to policies and standards. Advises manager if there are any inconsistencies.
Composes correspondence or selects appropriate form letter.
Performs related work as assigned. WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATIONCompetenciesTech SavvyAnticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.
Manages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Decision QualityMakes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Manages ConflictHandles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
Demonstrates Self-Awareness-AwarenessUses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.
01 What is the highest level of education you have obtained from an accredited college or university with major course work in Business, Public Administration, Communications, or another closely related field? No degree Associates degree Bachelor's degree Master's degree or higher 02 How many years of clerical experience do you have? Less than 2 years 2- 3 years 3 - 4 years 5 or more years 03 This position may involve lifting or carrying file boxes weighing up to 25 pounds on a regular basis. Are you able to perform this function? Yes No 04 Do you have experience with any of the following software applications? (Please select and describe all that apply.) Kronos or other Time Management Software Legistar or other Agenda Management Software Microsoft Office suite PeopleSoft None of the above 05 Do you have experience with serving the public or in a customer service environment? Yes No 06 Have you ever performed a job where a working knowledge of local, State or Federal law was necessary to provide accurate information to customers? Yes No 07 Do you have experience/knowledge of commission agenda management? Yes No 08 Describe your experience working with public records and Confidential Information. If none, please type "no experience". 09 Please describe your experience and comfort level with reading aloud in a public setting. 10 On a scale of 1 to 10, with 1 being weak and 10 being strong, how would you rate your oral and written communication skills? 11 Describe a complicated problem you recently had to deal with in your job and describe how you handled it.Required Question
Agency Broward County Address 115 S. Andrews Ave.Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Specialist for the Doc Control section of the Records Taxes and Treasury division.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms
*Proofreads documentation to identify and correct errors.
*Payroll processing.
*Composes or assists in the preparation of regularly scheduled reports.
*Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate
*Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
*Updates and maintains office policies and procedures.
*Performs machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology.
*Checks reports and documents for accuracy and conformance to policies and standards. Advises manager if there are any inconsistencies.
*Composes correspondence or selects appropriate form letter.
*Performs related work as assigned.
General Description
Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements Requires two (2) years of clerical experience or closely related experience.
PreferencesOne (1) yr experience in using PeopleSoft HR Systems (HCM) or PeopleSoft Financial
One (1) yr experience in knoros or other payroll software
One (1) yr or more experience in advanced-level knowledge with Microsoft Office suite, i.e. Outlook, Word, Excel, PowerPoint
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms.
Proofreads documentation to identify and correct errors.Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Composes or assists in the preparation of regularly scheduled reports.
Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
Updates and maintains office policies and procedures.
Performs machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology.
Checks reports and documents for accuracy and conformance to policies and standards. Advises manager if there are any inconsistencies.
Composes correspondence or selects appropriate form letter.
Performs related work as assigned. WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATIONCompetenciesTech SavvyAnticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.
Manages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Decision QualityMakes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Manages ConflictHandles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
Demonstrates Self-Awareness-AwarenessUses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.
01 What is the highest level of education you have obtained from an accredited college or university with major course work in Business, Public Administration, Communications, or another closely related field? No degree Associates degree Bachelor's degree Master's degree or higher 02 How many years of clerical experience do you have? Less than 2 years 2- 3 years 3 - 4 years 5 or more years 03 This position may involve lifting or carrying file boxes weighing up to 25 pounds on a regular basis. Are you able to perform this function? Yes No 04 Do you have experience with any of the following software applications? (Please select and describe all that apply.) Kronos or other Time Management Software Legistar or other Agenda Management Software Microsoft Office suite PeopleSoft None of the above 05 Do you have experience with serving the public or in a customer service environment? Yes No 06 Have you ever performed a job where a working knowledge of local, State or Federal law was necessary to provide accurate information to customers? Yes No 07 Do you have experience/knowledge of commission agenda management? Yes No 08 Describe your experience working with public records and Confidential Information. If none, please type "no experience". 09 Please describe your experience and comfort level with reading aloud in a public setting. 10 On a scale of 1 to 10, with 1 being weak and 10 being strong, how would you rate your oral and written communication skills? 11 Describe a complicated problem you recently had to deal with in your job and describe how you handled it.Required Question
Agency Broward County Address 115 S. Andrews Ave.Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers