Overview Administrative Specialist Be the Difference Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S. Astrion has an exciting opportunity for a Administrative Specialist providing support to the Aerospace Management Sytems Divison (AFLCMC/HBA), which is within the USAF Digital Directorate and located at Hanscom AFB,MA. WORK LOCATION: Hanscom AFB, MA WORK STATUS: Full time; salaried Responsibilities: Maintain appointment calendars and conference room schedules. Provide inputs and recommendations regarding administrative and office management processes and procedures. Assist with preparation of and updates to program office file management documents. Prepare agendas, reports and briefings for staff meetings Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries. Drafts documents for the approval and signature of leadership. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates. Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers. Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution. Qualifications: Citizenship: Must be a US citizen Clearance: Must have an active US security clearance Years' Experience: 5 years of directly related experience, 2 of which must be in the DoD What We Offer Competitive salaries Continuing education assistance Professional development allotment Multiple healthcare benefits packages 401K with employer matching Paid time off (PTO) along with a federally recognized holiday schedule Who We Are At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves. We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success. Join Astrion and Be the Difference in your career and the world! Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #DICE #CJ EPASS HB #LI-ST1 EPASS HB #LI-ST1 #CJ#MON Hanscom AFB EPASS HB "Digital Directorate"