This Administrative Specialist I position will provide a variety of administrative functions to the Department Administrator and Research Administrators within the business office of the Division of Hematologic Neoplasia and Hematologic Malignancies in the Department of Medical Oncology. Will use various office software to produce reports, spreadsheets, presentations, or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, internal and external customers, and cross-organizations which require considerable tact and diplomacy. The Administrative Specialist assists with various pre- and post- award grant functions, including maintaining CVs and biosketches, developing checklists to meet sponsor guidelines, processing financial transactions such as cost transfers, employee reimbursements and Pcard reconciliations, and creating POs for invoice payments. The Administrative Specilaist will also serve as liaison to Human Resources and Faculty Affairs to assist with academic appointments, onboarding/offboarding, and facilitating visa requests. In time, the candidate hired for this role will be well positioned for promotion into the Research Administrator track. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Under close supervision, will perform the following: + Provide administrative support for the department, clinicians, and/or faculty. + Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. + Manage meeting planning and schedules for individuals and teams within assigned department group. + May liaise between patient and clinical staff to provide scheduling support. + Draft communications for members of the department or individuals that the position is supporting for review. + May be responsible for data entry. + Provide email and phone communication with internal and external teams or collaborators. + May serve as onsite representative for external groups, visitors, or collaborators. + Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. + Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. + Coordinate travel arrangements as required/needed by department staff. + Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. + Other duties as assigned. + High school diploma required. Bachelor’s degree preferred. + 1 year of relevant experience. + License/Certification/Registration: N/A **KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:** + Good written and oral communication skills. + Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. + Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. + Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail. + Ability to organize, multi-task, prioritize, and follow-through. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEOC Poster**