Position Title:

Administrative Specialist - Milano/Cortina Olympics (English Services) (Hybrid/Telework)

Status of Employment:

Contractee Long-Term (Fixed Term)

Position Language Requirement:

Language Skills:

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. 
 
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

2025-02-19 11:59 PM

CBC Sports is seeking a highly organized and resourceful Administrative Specialist to support our broadcast and management team as we prepare for the Milano Cortina 2026 Olympics. This role is crucial in ensuring the smooth and efficient operation of our team, allowing us to deliver exceptional coverage of the Olympic Games. A key requirement for this position is expertise in working with large, complex spreadsheet documents. Experience working in TV or media production is a strong asset. 

About the Role

As the Administrative Specialist, you will be the central point of contact for a dynamic team, providing comprehensive administrative support. You will manage complex schedules, coordinate travel, prepare critical documents, and facilitate communication, all while maintaining meticulous attention to detail and a proactive approach to problem-solving. This role requires a self-starter with excellent communication skills, a passion for collaboration, and the ability to thrive in a fast-paced environment. 

Responsibilities

As our Administrative Specialist, you’ll be the backbone of our team, ensuring smooth operations and contributing to the success of our Olympic coverage. Your responsibilities will include the following: 

Provide comprehensive administrative support to the CBC Sports production and management team, including managing projects, handling administrative matters, and ensuring adherence to established procedures.  

Analyze production and departmental needs to contribute to short and long-range planning, facilitating decisions related to facilities, resources, schedules, and procedures.

Conduct research, compile data, and create presentations, including statistical tables, charts, and graphs.

Proactively identify and implement solutions within established parameters, escalating complex issues to the appropriate level of authority.

Contribute to the planning process by analyzing requirements for facilities, resources, and personnel.

Develop and maintain efficient filing systems, activity logs, production books, and other information storage systems.

Accurately and promptly prepare, gather, receive, and enter documents and information into the appropriate systems.

Prepare written and visual materials, agendas, and minutes as required.

Organize and arrange meetings, conferences, and staff functions, including coordinating calendars across multiple time zones.

Manage the preparation, copying, and distribution of script changes and corrections, ensuring accuracy and timeliness.

Compile and manage expense reports.

Prepare and edit correspondence, communications, presentations, and other documents.

Coordinate travel arrangements and reports (flights, hotels, transportation, meeting coordination, etc.) for the management team.

Greet and interact with visitors.

Qualifications

University or college education, or 3+ years of experience performing administrative or coordination duties.

Proficiency in Google Suite and Microsoft Excel, with the ability to quickly learn other applications and internal CBC systems.

Excellent communication skills (written and verbal), with discretion, diplomacy, and professional tact.

Ability to manage multiple priorities, work under pressure, and meet deadlines.

Strong organizational skills and attention to detail.

Ability to handle confidential information with discretion.

Proactive problem-solving skills and initiative.  

A collaborative mindset and strong relationship-building skills.

Assets

Experience working in a TV or media production environment. 

General knowledge of CBC/Radio-Canada

Passion for high-performance and Olympic sports. 

Cultural awareness and sensitivity. 

Knowledge and understanding of, and/or connection to, underrepresented communities across Canada. 

Bilingualism. 

What We Offer

A creative and dynamic work environment where your ideas and contributions are valued and respected.

A supportive management team committed to inclusion and diversity.

Opportunities for continued learning and professional development.

Mentorship opportunities to learn from industry experts and coach new talent.

A collaborative, inclusive, and innovative environment.

Hybrid work opportunities.

Flexible work schedules to support a healthy work/life balance.

Candidates may be subject to skills and knowledge testing.
 

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:  

A mandatory Criminal record check. 

Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
 
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:

Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:

1

Work Schedule:

Full time