Administrative Specialist - PWE Print (https://www.governmentjobs.com/careers/baytowntx/jobs/newprint/4761184) Apply  Administrative Specialist - PWE Salary $16.79 - $20.99 Hourly Location 2123 Market St Baytown, TX Job Type Full Time Job Number 25-00035 Department Public Works Division Administration Opening Date 12/13/2024 + Description + Benefits + Questions Job Summary Join our team as an Administrative Specialist and play a vital role in supporting our department's mission! This position offers a dynamic mix of responsibilities, including managing communications, organizing files, processing invoices, and supporting financial reporting, all while using your strong computer and decision-making skills. If you excel in customer service, office organization, and thrive with tools like spreadsheets, databases, and graphics software, we’d love to hear from you! The Administrative Specialist performs administrative duties to support the department’s overall mission. Uses/requires office skills to handle: customer service/communications (internal and external), file organization and management, and processing of department invoices and P-Card reports, and decision making within scope of responsibility. Requires computer skills including data entry, word processing, spreadsheets, databases, graphics software, and report and letter preparation. Duties + Answers the telephone, takes messages and routes them for the Public Works & Engineering department. Greets and directs incoming guests, distributes incoming mail and shipments, and orders materials and office supplies for department staff as needed. Responds to resident’s questions and problems. Monitors transmissions and dispatches to Public Works and Utilities crews. + Obtains, reports, documents and finalizes all invoices as well as employee P-Card reports for Public Works & Engineering Department. Monitors and handles transactions for department petty cash refunds. + Provides administrative support to department management by scheduling and organizing meetings and generating and maintaining service orders. Maintains records and standard operating procedures. + Coordinates with the Public Affairs Department regarding Public Works and Engineering information that needs to be communicated to the Baytown community (i.e. emergency repairs, road closures, events, etc.). + Performs all other related duties as assigned. Minimum Qualifications Required: + High School Diploma or equivalent (GED). + Two years customer service or general office experience OR equivalent combination of education and experience. Preferred: + Bilingual in English/Spanish. Knowledge, Skills and Abilities Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting/billing processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public. Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services. Overall Position Strength Demands Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year. Medical + United Healthcare + Effective the first day of the month following 30 days of employment + Annual Deductible (Network) $750 Indiv/$2,250 Family + In-Network Benefit 80%/20% after plan deductible + $50 co-pay (general visit) + RX - $10 Generic/$40 Formulary/$75 Non-Formulary + Flexible Spending Accounts: Healthcare and Dependent Care expenses + FREE virtual visits Dental + Cigna Dental PPO & DHMO + Effective the first day of the month following 30 days of employment + Preventative & diagnostic covered at 100% + Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO Vision + Superior Vision + Effective the first day of the month following 30 days of employment + In-Network exam co-pay $10 & $25 materials co-pay + Frames: $140 Allowance - Contact Lenses: $160 Allowance Holistic Health & Wellness + Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan + FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance + Gym partnership with Lee College Wellness Center & swimming pool for $58/year + Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more! + Sick Leave Pool providing participants additional paid sick time if accruals are exhausted. + SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices Retirement + Texas Municipal Retirement System: + 7% employee contribution with a 14% employer match + 5 year vesting + Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60 + FREE Life Insurance coverage up to 1X your base annual salary + MissionSquare and Roth IRA plans: additional voluntary employee participation Disability Insurance + Equitable: + Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability + Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability Training and Tuition Assistance + The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values + Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance Generous Paid Sick, Vacation, & Holiday Leave + 10 holidays per year and one personal employee day per year + 15 days sick leave per year + Starting at 10 days of vacation per year; up to 25 days per year + Sick and Vacation hours roll over annually up to the maximum limit + 15 days Paid Parental Leave To explore all of the benefits we offer, please visit: https://baytownbenefits.com/ 01 Which of the following best describes your highest level of education? + High School Diploma/GED + Associates Degree + Bachelors Degree + Masters Degree + None of the above 02 How many years of customer service or general office experience do you have? + Less than 6 months + 1 year + 2 years + 3 years + 4 years + 5+ years + None of the above 03 If you are bilingual in which language are you most proficient? + I am not bilingual + Spanish + Vietnamese + Chinese + French + Urdu + Other + American Sign Language Required Question Agency City of Baytown Address 2401 Market Street Baytown, Texas, 77520 Phone 281-422-8281 Website http://www.baytown.org Apply Please verify your email address Verify Email