Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV/Admin Specialist and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. 
 

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

The AA will be required to support front office senior leadership

Working in a discreet environment handling sensitive and personal information daily

Completing transactional duties with special attention to detail, being organized, and multi-tasking

Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The Administrative Assistant IV candidate will provide direct administrative support to two executive level leaders, working independently with general review and guidance from the government point of contact.

The AA will also provide administrative support across the group as needed to 200+ officers

AA must have strong interpersonal skills to maintain productive working relationships with team and customers

Proactively interact with administrative peers inside the work group, within the larger office and with other internal and external partners

It is strongly desired that the candidate be proficient using sponsor's internal travel systems, supply ordering system, meeting reservation system, time and attendance system, correspondence and memo software and personnel access systems

Customer is willing to train on sponsor's internal messaging system and other databases that are specific to the job

As needed, serve as time and attendance keeper for all staff officers

As required, will submit visitor access requests for external visitors

Monitor the check-in/out procedures are completed for arriving and departing officers

Ensure shared drives and accesses are granted using system access and check-in/out databases

Maintains/updates the phone trees for the group

Serve as back-up vault custodian for the office in the absence of the primary vault custodian

Provide conference manager support for conference rooms via sponsor system and/or Microsoft Outlook calendars. Schedule the office all-hands meetings and off-site conferences for the group

Deconflict meetings on calendars and alert seniors when these meetings are rescheduled or canceled (on a continuous basis throughout the workweek)

Liaison with other OGA's to schedule meetings with senior leadership for the group which also includes the VTC connection set-up

Rotate with the other group admins in picking up/distributing mail for the group

Screen phone calls for the two executive level leaders and for other senior leadership for the group

AA must be proficient using Microsoft Office applications as follows: Basic proficiency with Microsoft Excel, PowerPoint, Word, Sponsor Procurement System and Sponsor Access Request system. Intermediate proficiency with Microsoft Outlook

The AA must be able to lift 20-40 lbs. for the purpose of receiving office supply orders

There may be occasions for travel to other buildings where the group has offices

Greet and/or escort office visitors and guests

WHAT YOU'LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph security clearance

The position requires HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

Work schedule is flexible, and ideally during core hours Monday to Friday 9:00am to 4:30pm

Proficient Word, Excel, Outlook, PowerPoint

Able to perform duties with minimal supervision and some team interaction

This position is on customer site

GDIT IS YOUR PLACE: 

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

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