Description We are seeking a motivated and organized Administrative Assistant to support the Inventory and Purchasing Departments of our organization. In this role, you will serve as a key liaison between these departments, ensuring that administrative tasks are efficiently executed to maintain accurate inventory tracking and streamline purchasing processes. The ideal candidate will thrive in a fast-paced, detail-oriented environment and demonstrate adaptability to shifting priorities. Key Responsibilities + Administrative Support: Provide general administrative support to the Inventory and Purchasing teams, including managing correspondence, preparing reports, scheduling meetings, and maintaining department documentation. + Inventory Coordination: Assist in tracking and updating inventory levels using inventory management systems/software to ensure accuracy and timely replenishment of stock. + Purchasing Assistance: Support the Purchasing team in creating and processing purchase orders, maintaining vendor records, and tracking order statuses to ensure timely delivery of goods. + Data Entry and Maintenance: Enter and verify data in various systems, cross-checking for accuracy and resolving discrepancies related to inventory and purchasing documentation. + Documentation Management: Maintain organized filing systems for inventory records and purchasing documents, ensuring they are up to date and easily accessible for audits or management reviews. + Vendor Communication: Coordinate with vendors and suppliers to address product availability, delivery schedules, and any issues or concerns. + Budget Monitoring: Assist in tracking expenditures against budgets for inventory and purchasing activities, flagging potential variances for review. + Report Generation: Prepare relevant inventory and purchasing reports for departmental meetings and provide insights into trends or discrepancies as needed. + Cross-Departmental Collaboration: Work closely with other departments, such as accounting or operations, to ensure proper workflows are followed, and inventory needs align with organizational goals. Requirements Qualifications + High school diploma or equivalent required; associate’s degree or higher preferred. + At least 2 years of administrative experience, preferably in support of inventory, purchasing, logistics, or a related field. + Strong organizational skills and high attention to detail. + Excellent verbal and written communication skills. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with inventory management or purchasing software systems is a plus. + Ability to manage multiple priorities and meet deadlines in a fast-paced environment. + Problem-solving skills and ability to work both independently and collaboratively in a team setting. + Familiarity with basic inventory and procurement processes is highly desirable. If you are a detail-oriented professional looking to contribute to the success of a dynamic team, we encourage you to apply for this position today! TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .