Summary The position is located in the Division of Financial Management Branch with the Gallup Indian Medical Center in Gallup New Mexico. This position serves as the principal secretary and administrative support for the Division Financial Management Branch. Responsibilities The individual serves as the Secretary and Administrative Assistant to the department and is responsible for performing a variety of secretarial and administrative duties within the Division Financial Management Branch. Knowledge of an automated integrated time and attendance system or similar systems and be familiar with established rules and regulations pertaining to time and attendance. Reconcile and verify time and attendance records for all department personnel. Routinely responsible to maintain a register of all overtime and COMPTIME usage per staff for the supervisor. Maintain GSA vehicle assigned to the department by coordinating preventive or routine maintenance and complete monthly vehicle usage and fuel consumption report. Prepare Request and Approval for Use of Motor Vehicle. Responsible for entering departmental travel authorizations and initiating travel vouchers into the operable travel management system with working knowledge of federal travel regulations. Prepare a manual travel order (HHS-1) for local travel for the staff on an annual basis. Order recurring supplies for the Division from General Services to maintain adequate par levels. Maintain inventory records of computer peripherals, hardware and office equipment. Informs division of any missing items and accounts for resolution. Responsible for entering departmental requisitions into the operable accounting system and/or generate the appropriate manual requisitions for credit card purchases. Work closely with procurement, accounts receivable, accounts payable, budget, general services, human resources and other relevant departments. Requirements Conditions of Employment Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Confidential Financial Disclosure Form required. Adherence to the IHS Employee Immunization Policy, SGM 21-04, and the IHS Circular 2016-04 requiring Measles and Rubella, COVID-19, and seasonal influenza immunizations for staff working in Indian Health Service health care facilities OR an exemption request will need to be submitted. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-05: Applicant must successfully complete 4 years of high school leading to a Bachelor's Degree -OR- Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Applies knowledge of software functions to produce a wide range of documents, such as graphics or tables, to edit and/or reformat electronic drafts, and to update or revise existing databases or spreadsheets. Performs tasks required to maintain electronic records, e.g., calendars, directories, spreadsheets, and databases, and/or to produce various items, e.g., correspondence, memos, publications, manuscripts, reports, or forms, in draft or final form. Composes routine correspondence. Proofreads/edits documents for correct grammar, spelling, capitalization, punctuation, and format. Ability to prepare travel arrangement/authorization and travel vouchers. Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below. For GS-5 level positions only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is covered by a Bargaining Unit. No recruitment or relocation incentives authorized. This position has no promotion potential. No government housing.