Position Information Position Information (Default Section)

EEO Statement Wright State University is an equal opportunity employer. Faculty Rank or Job Title Administrative Support Coordinator Job Category: Classified (non-exempt) Department Leadership Studies EEO number: 25C277 Position FTE 1.0 Minimum Annual or Hourly Rate 15.05 Salary Band: CS14 Job Summary/Basic Function: Under the direction of the Department Chair, the Administrative Support Coordinator plays a vital role in supporting the academic, operational, fiscal, and programmatic functions of the Department of Leadership Studies in Education and Organizations. This position ensures the smooth day-to-day functioning of the department office by overseeing financial transactions, coordinating personnel processes, maintaining academic and compliance records, and managing communications with internal and external stakeholders. The role requires discretion, excellent organizational and communication skills, and the ability to work independently while handling complex administrative and operational tasks.

The coordinator is a key resource for faculty, students, and university partners, providing proactive problem-solving, data management, and event coordination to advance the department’s mission and strategic goals.

Minimum Qualifications A high school diploma or GED and two years (full-time) of related work experience,
OR two years of post-secondary education and one year (full-time) of related experience,
OR a bachelor’s degree in a related field. Demonstrated proficiency with Microsoft Office and the ability to learn complex software systems such as Banner, Chrome River, WrightBuy, and Cognos. Strong written and verbal communication skills. Experience in financial tracking, scheduling, and general administrative operations. Ability to calculate basic math, prepare financial summaries, and manage multiple priorities.

Sound judgment, discretion with sensitive information, and the ability to work independently.
Preferred Qualifications Experience in an academic or higher education setting. Demonstrated interpersonal skills and ability to work with people from diverse backgrounds. Familiarity with student support services, compliance processes, and licensure documentation.

Event or project management experience.
Essential Functions and percent of time: 40% – Administrative Operations and Faculty Support

Coordinate the daily operations of the department, managing scheduling, communications, and document flow. Support the Chair, faculty, and program directors by managing calendars, preparing agendas, organizing meetings, and drafting correspondence. Serve as the primary point of contact for students, faculty, staff, and community partners. Maintain physical and electronic records related to licensure, compliance, program data, and communications. Serve as the department’s liaison to university offices, including Facilities, CaTS, Registrar, Communications and Marketing, and Human Resources. Assist with scheduling, catalog updates, and syllabi tracking.

25% – Fiscal and Personnel Coordination

Initiate and process purchases, reimbursements, and travel authorizations in Chrome River and WrightBuy. Monitor and reconcile departmental budgets, including general operations, grants, and foundation accounts. Prepare financial reports and summaries for the Chair and College leadership. Initiate Electronic Personnel Action Forms (EPAFs) and process adjunct and overload contracts. Assist with onboarding new employees and ensure all processes comply with university policies. Essential Functions and percent of time (cont'd): 15% – Special Projects and Events

Plan and coordinate departmental events, including orientations, faculty retreats, advisory board meetings, and student recognition events. Coordinate logistics, including space reservations, catering, materials, communication, and registration tracking. Manage communications with students and external stakeholders related to events and initiatives.

10% – Data Management and Reporting

Maintain departmental databases and archives (student progress, licensure records, course documentation). Assist with preparing data and reports for program review, scholarship tracking, and strategic planning. Run PowerBI and Cognos reports to support data-informed decision-making. Update and maintain relevant sections of the department’s website and communications. 5% – Staff Oversight and Office Culture

Hire, train, and supervise student assistants or part-time staff. Provide operational guidance and onboarding support to new faculty and staff. Foster a professional, collaborative, and service-oriented office culture. Troubleshoot and resolve issues that arise in day-to-day operations using independent judgment.
5% – Other Duties as Assigned

Participate in college-level administrative support coordination efforts as needed.Represent the department in college-wide meetings or initiatives as requested. Non-Essential Functions and percent of time: Working Conditions Office environment.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free.  Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University.  This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.  Special Instructions to Applicants Posting Date 06/20/2025 First Consideration Date: 06/28/2025 Closing Date Open Until Filled Yes Supplemental Questions

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