Job details

We are seeking a dedicated Administrative Specialist for our client in Middleton, WI. The client is a Benefits Administrator, and the position will assist with essential office functions across a variety of departments, ensuring efficient workflows and organizational success.
... Highlights:

TTHPay rate: $23-$2640 hours/week, fully onsite highly preferred

Responsibilities:

Provide administrative support to a variety of teams with maintaining records and producing/auditing reports, managing mail, database updates, etc.Anticipate and execute regularly scheduled outgoing mailings or emails batches in the form of statements, reports and lettersPrepare COBRA Daily Certificates and other documents to be mailedMonitor, distribute and process assigned tasks in D365, Office Support HelpDesk other related support services (Accounting, Operations)Monitor deadlines associated with team support and proactively communicate any delays or adjustments needed to relevant partiesObtain and maintain current and ongoing product and regulation related knowledge at a level of proficiency to provide administrative support to teamsHandle confidential and sensitive information with discretionServe as back-up to Finance Operations SpecialistMailroom support (opening, sorting, scanning, distributing and preparing mail)Office coordination (maintaining office space, ordering supplies, managing building access, troubleshooting office equipment, etc.)Reception (greeting visitors, receiving packages, etc.)Vendor coordination (overseeing day to day communications with property management and facilities vendors)Event support (meeting management, ordering catering, room set up/tear down, etc.)Experience providing administrative support to othersExperience utilizing a customer relationship management system (CRM) tool to manage tasksExperience working with confidential, sensitive information

Qualifications:

Associates degree in Business Management, Administration or related discipline; may be substituted with two years directly related work experienceThree years administrative support experience in a professional office environmentComputer proficiency in Windows-based applications and office equipment with a demonstrated ability to learn new software programsIntermediate proficiency with Microsoft Word, Excel and OutlookStrong attention to detail, positive, professional attitude and strong interpersonal skills and effective written and verbal communication skillsStrong organizational, problem-solving and time-management skills, with the ability to prioritize tasks effectively and work independently as well as collaborativelyPossession of valid drivers license and access to reliable transportationFamiliarity with CRM systems such as Microsoft Dynamics 365 preferredPrevious experience working with COBRA and tax advantaged benefit plans preferred

Please apply to the Administrative Support Specialist II for immediate consideration!

#SPH1001

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

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We are seeking a dedicated Administrative Specialist for our client in Middleton, WI. The client is a Benefits Administrator, and the position will assist with essential office functions across a variety of departments, ensuring efficient workflows and organizational success.

Highlights:

TTHPay rate: $23-$2640 hours/week, fully onsite highly preferred

Responsibilities:

Provide administrative support to a variety of teams with maintaining records and producing/auditing reports, managing mail, database updates, etc.Anticipate and execute regularly scheduled outgoing mailings or emails batches in the form of statements, reports and lettersPrepare COBRA Daily Certificates and other documents to be mailedMonitor, distribute and process assigned tasks in D365, Office Support HelpDesk other related support services (Accounting, Operations)Monitor deadlines associated with team support and proactively communicate any delays or adjustments needed to relevant partiesObtain and maintain current and ongoing product and regulation related knowledge at a level of proficiency to provide administrative support to teamsHandle confidential and sensitive information with discretionServe as back-up to Finance Operations SpecialistMailroom support (opening, sorting, scanning, distributing and preparing mail)Office coordination (maintaining office space, ordering supplies, managing building access, troubleshooting office equipment, etc.)Reception (greeting visitors, receiving packages, etc.)Vendor coordination (overseeing day to day communications with property management and facilities vendors)Event support (meeting management, ordering catering, room set up/tear down, etc.)Experience providing administrative support to othersExperience utilizing a customer relationship management system (CRM) tool to manage tasksExperience working with confidential, sensitive information

... Qualifications:

Associates degree in Business Management, Administration or related discipline; may be substituted with two years directly related work experienceThree years administrative support experience in a professional office environmentComputer proficiency in Windows-based applications and office equipment with a demonstrated ability to learn new software programsIntermediate proficiency with Microsoft Word, Excel and OutlookStrong attention to detail, positive, professional attitude and strong interpersonal skills and effective written and verbal communication skillsStrong organizational, problem-solving and time-management skills, with the ability to prioritize tasks effectively and work independently as well as collaborativelyPossession of valid drivers license and access to reliable transportationFamiliarity with CRM systems such as Microsoft Dynamics 365 preferredPrevious experience working with COBRA and tax advantaged benefit plans preferred

Please apply to the Administrative Support Specialist II for immediate consideration!

#SPH1001

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Show lessShow morekey responsibilities

- Provide administrative support to a variety of teams with maintaining records and producing/auditing reports, managing mail, database updates, etc.- Anticipate and execute regularly scheduled outgoing mailings or emails batches in the form of statements, reports and letters- Prepare COBRA Daily Certificates and other documents to be mailed- Monitor, distribute and process assigned tasks in D365, Office Support Help - Desk other related support services (Accounting, Operations)- Monitor deadlines associated with team support and proactively communicate any delays or adjustments needed to relevant parties- Obtain and maintain current and ongoing product and regulation related knowledge at a level of proficiency to provide administrative support to teams- Handle confidential and sensitive information with discretion- Serve as back-up to Finance Operations Specialist- Mailroom support (opening, sorting, scanning, distributing and preparing mail) -Office coordination (maintaining office space, ordering supplies, managing building access, troubleshooting office equipment, etc.)- Reception (greeting visitors, receiving packages, etc.)- Vendor coordination (overseeing day to day communications with property management and facilities vendors)- Event support (meeting management, ordering catering, room set up/tear down, etc.)- Experience providing administrative support to others- Experience utilizing a customer relationship management system (CRM) tool to manage tasks- Experience working with confidential, sensitive information

experience

1-4 years

skills

- Familiarity with CRM systems such as Microsoft Dynamics 365 preferred- Previous experience working with COBRA and tax advantaged benefit plans preferred

education

Associate