General and Project Administration:High volume file management and ensuring all information is updated and accurateCollection and maintenance of customer contact and relevant informationUnderstanding the various roles of the Service Department to ensure all calls and information is directed to the correct personAssist with Accounts Payable and Accounts Receivables on Service billingsWorking with various people to ensure all related documents are present and readily available Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etcFull cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POsManagement and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filedPreparing warranties as required (standard, OIRCA etc.) as well as insurance requestsCreating and closing subcontracts and submitting pay requestsField Support:Time card collection and review and payroll back-up if requiredMaintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed Ensuring CVOR logs are sent to Regional Health & Safety Manager each monthOther duties as requiredWhat We Are SeekingDisplay excellent interpersonal and communication skills, both written and verbal essential Able to pay strong attention to detail Effectively communicate with people at all levels and from various backgrounds Multi-task, meet pressing deadlines, and anticipate client needs Work independently as well in a team-based environment Experience working in a construction environment is an asset What we OfferCompetitive wages and benefitsStructured bonus planRRSP matchingGreat environment where our motto is “Flynn Family Winning Together”!Position SummaryPosition Summary Location: EdmontonEmployment Type: Full-timeJob Functions: Administration & Customer ServiceIndustry: Construction; Building Envelope