Position Title:

Administrator (French Services)

Status of Employment:

Permanent

Position Language Requirement:

English, French

Language Skills:

English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading), French (Speaking), French (Writing)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. 
 
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

2025-03-11 11:59 PM

Your role

Radio-Canada Ontario is looking for an administrator. This is a permanent position based in Toronto, reporting to the regional management of Radio-Canada in Ontario. You will be responsible for coordinating the processing of internal and external service requests, ensuring that relevant procedures and policies are followed, and performing administrative tasks necessary for service management. In this role, you will plan, organize, coordinate, control, and optimize procedures, activities, and administrative and operational documentation for the regional office. You will also be the internal point of contact regarding the use of the Workday system. Additionally, some of your tasks will involve supporting the onboarding of new employees at the station.

Main tasks:

Design and implement administrative solutions tailored to the station's needs.

Participate in defining performance indicators and monitoring the progress of projects, and report this information to the director.

Serve as a resource person for employees for any administrative questions (compensation, time sheets, leave, etc.).

Work closely with the finance, communications, and human resources departments, ensuring effective communication between different teams.

Perform all other related administrative tasks to support managers in the optimal functioning of operational activities, such as onboarding new employees. This includes managing all integration and position change procedures for employees, including the coordination of cellphone distribution and employee orientation.

Prepare HR transactions in accordance with the assignment system.

Prepare and follow up on contracts with collaborators, including processing related payments, and with suppliers.

Oversee the purchase of office supplies for all of Ontario.

Ensure follow-up on projects or actions assigned to the management and supervisory team.

Gather data and create tables, presentations, graphs, and documents to track projects and priorities as needed.

Write emails or communications in both English and French.

Maintain the database of multiple mailing lists.

Perform other daily office and administrative tasks as required.

Handle confidential and sensitive information directly.

Ensure the indexing of operational documents in compliance with our archiving duties.

Establish and maintain good and effective working relationships within the team, with other departments, and with external stakeholders.

Plan and/or organize group meetings or certain internal and external events.

Support administrative staff as needed.

Any other related tasks as required.

Your profile:

Postsecondary studies in office administration or a related field

At least three (3) years of experience as an administrative assistant or sector assistant in a fast-paced environment

Bilingualism (English and French) is essential

Knowledge of administrative systems and processes

In-depth and practical knowledge of common software, including but not limited to MS Word, Excel, PowerPoint, and Google Suite

Ability to organize and manage office activities clearly and concisely in a fast-paced environment

Ability to work well under pressure, dealing with numerous priorities and tight deadlines

Strong communication (effective communication) and interpersonal skills, as well as tact and diplomacy

Discretion in handling tasks confidentially

Attention to detail and accuracy

Ability to work effectively as part of a team

Good judgment and the ability to work with minimal supervision

Initiative, creativity, and strong problem-solving skills

Availability and ability to work beyond regular office hours as needed

Additional assets:

Basic knowledge of financial/budget management

Experience working in a unionized environment

Experience supporting management

Interest in public service

Knowledge of CBC/Radio-Canada's institutional policies (HR, Finance, Business Affairs, etc.) is an asset

Familiarity with office software such as SAP, ScheduALL, Workday, Livelink, and Mailchimp

Candidates may be subject to skills and knowledge testing.
 

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:  

A mandatory Criminal record check. 

Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
 
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:

Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:

1

Work Schedule:

Full time