Position Overview

To actively support the Administration team in the day to day admin functions of the business 

 

Key Responsibilities

 

Management of electronic timekeeping system - Kissflow Direct/manage incoming calls to the relevant personnel and record accurate messages Directing visitors and other office branch personnel around the office Establishing stationary requirements for the office Liaising with couriers, dispatch teams and managing post in and out Co-ordinate door access control for staff and visitors Managing day to day office operations – filing systems, schedules, notice boards Arranging meetings and participating in meetings Preparation/circulating of minutes Co-ordinating and communicating activities for the office Liaise with all disciplines for administration requirements Send all relevant information to the payroll department for all employees on the JV. Distribute all training requirements for employees and ensure checks are carried out to ensure employee attend all training courses Working with the management team to maintain a safe office environment and dealing with any health, safety, security issues as they arise Ensuring any concerns or complaints are delegated to the correct discipline manager Photocopying and collation of material Filing Ensure there is sufficient stationery within the office and reorder as and when required Ensure familiarity with Oneaim Health, Safety and Environmental policies and comply with employee responsibilities Comply with company policies, procedures, and instructions

 

What we are looking for 

Confidence with numbers Good spoken and written communication skills A high level of accuracy and attention to detail Good organisational and time management skills Ability to communicate Be a team player with a flexible and adaptable approach. Be able to provide both summarised and detailed reports, on current operations department activities when requested to do so. Have a good knowledge of different software packages, Word, Excel, Outlook, with an emphasis on Excel skills.

Person

Able to work under pressure. Able to manage significant volumes of data Committed to the delivery of excellent customer service.