Adminstrative Secretary JobID: 638 + Position Type: Secretarial/Clerical/ Secretary - 12-Months + Date Posted: 2/14/2025 + Location: Central Office    Full-time position. This person is the first point of contact for the Superintendent’s office. Responsible for performing AP/AR, clerical, and record keeping tasks in an efficient manner. The ideal candidate will possess exceptional people skills, be detail-orientated, demonstrate exceptional computer and software skill proficiencies, and enjoy working in a position with many diverse job functions. Hourly wage starts at $20.00/hour plus benefits, IPERS, and paid leave. EEOC ASSISTANT TO THE SUPERINTENDENT AND BUSINESS MANAGER POSITION GOAL: To assist the School Business Official and Superintendent of Schools in the completion and achievement of all duties related to the general leadership and business operations of the school district. QUALIFICATIONS: + High school diploma with secretarial and college experience preferred. + Proficient in written and oral communication, strong technology skills, and such qualifications as the District may find appropriate and acceptable. + Exemplary organizational skills and the ability to carry through multiple tasks in meeting deadlines. + Self-motivated and self-starter person with strong interpersonal skills. Capable of working independently as well as collaboratively to solve problems and complete tasks. + Willing and able to adapt to change. Grace and composure in adverse situations. + Trustworthy with confidential material. + Professional and courteous. PERFORMANCE RESPONSIBILITIES: Manage accounts payable/receivable + Record financial transactions, including purchases & cash receipts + Generates monthly AP/AR reports + Route correspondence and telephone calls to the Superintendent. + Perform confidential duties for the Board, Superintendent, and School Business Official/Business Manager. + Maintain file systems, confidential materials, databases, records, various documents, press releases, etc. + Answer phone and assist parents and staff in person. + Perform technology needs in areas including but not limited to: word processing (Microsoft Word/Google Docs), spreadsheets (Microsoft Excel/Google sheets), e-mail (Microsoft Outlook/Gmail), Accounting software, database software knowledge (Filemaker Pro), and data entry. + Register Superintendent and board members for meetings, workshops, conferences, etc. + Perform the duties of a Notary Public. + Design and distribute district communications, project flyers, and other marketing materials as needed. + Prepare cash boxes, as needed, for all home school activities. + Prepare, schedule, and manage all rental contracts for district facility usage. + Create, distribute, and maintain all interoffice forms. + Prepare travel arrangements for district employees. + Assume such other responsibilities as may be assigned by the Superintendent of Schools. PHYSICAL REQUIREMENTS: Bending, carrying, climbing, driving, lifting, pushing, pulling, reaching, sitting, standing, walking. WORKING CONDITIONS: + Includes extremes of temperature and humidity. + Hazards include stairs and communicable diseases. TERMS OF EMPLOYMENT: Twelve (12) months per year. Salary and work year to be established by the Board. EVALUATION: Performance of this job will be evaluated annually in accordance with the provisions of Board policy.