The Cornell Cooperative Extension Orange County Agriculture Administrative Assistant provides secretarial/clerical/administrative support for Agriculture Program educators and program assistants. Work involves diversified duties requiring extensive knowledge of the job function including: word processing, spread sheets, data management and computer presentations. Perform general typing/word processing of correspondence, manuscripts, reports, office forms, etc. Provide typing/word processing of variety of letters, brochures, technical papers, and manuscripts that possibly require familiarity with technical technology; use software functions to edit, format, produce and display. Use worksheets and databases for data entry. Individual will be expected to provide customer service to volunteers, producers, and clerical support to educational programs. Within the limits of standard or accepted practice requires the use of judgment in analyzing facts and circumstances surrounding work situations, problems or transactions; and in determining action to be taken working with Issue Leader. May assist the Agriculture Issue Leader with administrative work.

    

Required Qualifications:

High School Diploma or equivalent education.Two years of experience as Administrative Assistant or equivalent.Strong computer skills, including Word,  Excel, Access, Power Point, Outlook;Excellent organizational skills and attention to detailAbility to work independently and meet deadlinesAbility to work as a team memberAbility to meet travel requirements associated with this position.Ability to work flexible hours which may include evenings and/or weekends, as appropriate.Ability to communicate effectively through oral, written and visual channels using traditional methods as well as electronic technology.Ability to effectively and efficiently solve problems.Must demonstrate a high degree of accuracy, integrity, and the ability to handle confidential and sensitive information.

Responsibilities/Essential Functions:

Administrative Responsibilities:
Coordination/Operation - 95%

Provide technical word processing/spreadsheet/database/data management expertise utilizing WORD, Excel, Access, Outlook and others as needed. Initiate and compose correspondence requiring grant and project reporting, staff input, familiarity and discretion, acquiring the acceptable approvals and disbursing in a timely manner.Assist with preparation of grants, project plans, financial claims and other stakeholder source documents/reports.Assist with handling correspondence, contracts, repetitive/time-consuming tasks and cross-project duties such as data entry of participant records, preparing vouchers for finance department, correspondence between vendors, press releases, meeting sets ups, ordering supplies, etc.Create and submit special reports and projects as assigned.Retrieve data necessary for federal, local and state reports.Conduct meeting arrangements and tasks including space arrangements, logistics, minutes and follow-up actions, in concert with other administrative staff providing coverage of the variety of meetings and events of the Agriculture program area.Assist program staff with layout work for program events, flyers, newsletters. Assist in preparation of program support material as requested by Supervisor.Serve as data and administrative information source to staff.Act as administrative liaison with agencies and offices, utilizing existing resources and/or established procedures.Provide backup and support for Association Receptionist, when requested/as scheduled.

Professional Improvement and Other Duties as Assigned - 5%

In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety - Applies to all duties and functions

Support the association to maintain a safe working environment.Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applies to all duties and functions

Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.Aware of, and adheres to, established Cornell Cooperative Extension Association of Orange County policies and procedures, and Skills for Success.Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.

This is a full time, 40 hours per week, benefits eligible, non-exempt position. Compensation paid at the rate of $21.91 per hour.  Excellent benefits, based on eligibility, including:

Vacation, Sick and Personal timePaid HolidaysNYS Health Insurance Program (including Dental Insurance)NYS RetirementLong-term Disability InsuranceVoluntary Tax Deferred AnnuityVoluntary Flexible Spending AccountsVoluntary Group Universal Life InsuranceVoluntary Personal Accidental InsuranceVoluntary Legal Plan InsuranceVoluntary Long Term Care InsuranceVoluntary Auto and Homeowner’s InsuranceVoluntary Pet InsuranceVoluntary New York’s College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

How To Apply:  Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Orange County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/.  For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference.  Please consider indicating in your application all information you feel would be helpful for selection committee members to know.   Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. 

All applications must be received on-line by February 20, 2025. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.

  

Job Title:

Association Admin Asst II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Leah Cadwallader

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.