POSITION SUMMARY:

The Corporate Operations Analyst will support Inmar’s Corporate efforts by assisting with real estate and insurance activities, and managing projects related to the real estate and insurance activities of the company.  This is not limited to but includes  management of certificates of insurance, preventing and correcting penalty letters from government entities regarding our insurance program, keeping track of permits and licensing on our real estate facilities, and coordinating with our facility property management and landlord teams to prevent and resolve any outstanding issues.  This position will be a part of a cross-functional team focused on corporate support, and will obtain a working knowledge of a variety of corporate priorities. This position will report directly to the Manager, Corporate Operations, and interact regularly with the Director, Corporate Operations.

MAJOR RESPONSIBILITIES / ESSENTIAL FUNCTIONS:

Administrative (50%)

Maintain and improve the certificates of insurance program to ensure our clients have up to date information

Work with various government entities to ensure our insurance program is in line with requirements, and resolve any outstanding deficiencies in a timely manner.

Track the needed permits related to our real estate, ensuring 100% compliance.

Resolve internal and external requests related to information regarding our real estate and insurance programs.

Project Management (40%)

Lead small projects related to the real estate and insurance program.

Interact with cross functional teams, and coordinate communications, and activities across the teams in order to accomplish the overall project

Maintain high level documentation with keen attention to detail

Other (10%)

Create standards related to the Insurance and Real estate programs that the teams would be able to use in order to increase consistency of execution.

Review existing processes, and systems, and improve these by making them faster, more accurate, and easier to use.

Operate with independence and objectivity while leading efforts to develop and implement Process Improvements and standardization of business processes.

Enthusiastically assist with other duties as needed and be willing to grow and contribute with the needs of the organization.

REQUIRED QUALIFICATIONS:

Bachelor’s Degree required.

2+ years of experience; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position

Proven experience working with data manipulation and reporting platforms, such as Google Suite, or Microsoft Office, and the ability to adapt to new software as required by the role.

Strong and proven collaboration and teamwork skills

Ability to work independently with confidence

Clear strength in managing details and project schedules

Strong skills in preparing and presenting reports and research results

PREFERRED QUALIFICATIONS:

Lean Six Sigma certification a plus

Project management certification a plus

INDIVIDUAL COMPETENCIES:

Analytical and Critical Thinking: Ability to tackle a problem by using a logical, systematic, sequential approach.

Integrity: Gains the trust of others by taking responsibility for your own actions and telling the truth.  Follows through on commitments and agreements; Respects confidentiality; Maintains confidentiality regardless of pressure from others.

Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually-beneficial partnerships, leverage information and achieve results.

Adaptable: Responds to change with a willingness to learn new ways to accomplish work objectives with a positive attitude.

Innovative: Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures or technologies.

Curious: A desire to inquire and learn, to seek new knowledge and wisdom, and to listen to the contributions of others with a genuine interest to better self, the team, and the organization.

Problem Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.

Communication: Giving and receiving messages and information in written, oral, and visual formats in a clear and concise way for a complete understanding of meaning and intent.

Effective Execution: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.

Taking Initiative: Takes charge and capitalizes on opportunities. Authenticity: Builds legitimacy by being positive, trustworthy, and promoting openness through honest and ethical relationships.

Urgency: Transfers mission to action by acting clearly and decisively to analyze and implement solutions regardless of pressure or uncertainty and maintains a sense of urgency to complete tasks, accomplish goals, and act in ambiguous and complex situations.

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

While performing the duties of this job, the associate is:  

Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.

Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.

Occasionally required to stand, kneel or stoop, and lift and/or move up to 50 pounds.

Occasionally required to view items at an extremely close range and must be able to adjust and readjust focus.

Occasionally required to remain in a stationary position.

As an Inmar Associate, you:

Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations. 

Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client. 

Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually-beneficial partnerships, leverage information and achieve results. 

Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability. 

Understand that results are important and focus on turning mission into action to achieve results following the principles of agile, dynamic execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.

Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

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We are an Equal Opportunity Employer, including disability/vets.