SUMMARY:

This position will coordinate with vendors, law firms and Legal department staff to understand business

requirements and develop application solutions aligned with those requirements. Responsibilities will

include, but are not limited to:

 

Willingness to learn and assist with implementation of Legal Tracker (formerly known as Serengeti) matter management system, with emphasis on e-billing Liaison between the legal, accounting and project cost controls department Manage the e-billing portion of the Legal Tracker (formerly known as Serengeti), ensuring proper process flows, general ledger expense coding accuracy, and system-wide data integrity Manage the process flow of all legal invoices including Legal Tracker (formerly known as Serengeti) documentation, approval, and vendor payment Research and resolve all legal department billing issues, including monitoring Legal Tracker (formerly known as Serengeti) for billing errors Perform periodic budget analysis for the legal department including expenditure trends, patterns, discrepancies, and forecasts Present findings, reports, and recommendations to management with regards to costs and budget metrics Custom creation of reports in Legal Tracker (formerly known as Serengeti) Auditing and oversight of coding and matter integrity Legal Tracker (formerly known as Serengeti) system entries Exceptional time management skills with ability to organize, prioritize key tasks and deliverables Assist with annual audit and quarterly reviews. Responsible for forecasting monthly expenses and projects Responsible for budgeting for cost centers, expense and projects Responsible for managing monthly and quarterly accruals Ability to handle a large volume of invoices being audited and keeping up with volume - Handles vendor calls and properly route invoices - Reviews and verify invoices and check requests - Sorts, codes and matches invoices - Sets invoices up for payment - Enters and uploads invoices into system - Prepares and processes electronic transfers and payments - Posts transactions to journals, ledgers and other records - Reconciles accounts payable transactions - Monitors accounts to ensure payments are up to date - Researches and resolves invoice discrepancies and issues - Corresponds with vendors and responds to inquiries - Assists with month-end closing - Performs other duties as assigned

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

Bachelor’s degree  or equivalent work experience.  Bachelor's degree accounting or equivalent degree, or 5+ years in accounts payable or general accounting or auditing experience preferred Knowledge of existing SAP and Legal Tracker (formerly known as Serengeti) 5+ years in an accounting environment, including accounts payable and billing preferred Strong knowledge of US GAAP Solid time management skills; ability to handle multiple projects, meet deadlines and function independently and efficiently in a fast-paced environment Strong attention to detail Analytical ability Problem solving with ability to recognize issues and deal with them directly Personable, positive and enthusiastic attitude with capability to deal effectively with people Ability to communicate clearly, verbally and written Excellent organization skills and work ethic Sense of initiative with desire to become truly involved in the business Flexibility with ability to work in a team setting supporting several people

Required experience is commensurate with the selected job level:

The Specialist/Analyst level requires a Bachelor’s degree and 2-5 years of relevant job related experience The Senior Specialist/Analyst level requires a Bachelor’s degree and 5-8 years of relevant job related experience The Lead Specialist/Analyst level requires a Bachelor’s degree and 8+ years of relevant job related experience

 

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. Occasional overnight travel may be required. Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment. Equal Opportunity Employer/Disability/Vet

DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
  #LI-JC1